[CREATE] LGM 2009 — Budget and Accommodation — URGENT REQUEST

[Louis Desjardins]

To all LGM teams, including LGM people who maybe not member of a team
"officially" but who do contribute to LGM's projects, putting oil in the
bearings and who qualify for a reimbursement of their travel expanses by the
LGM org.

Action 1) Please forward asap (now) the estimated cost for travelling to
Montreal for each member of your team who is going to attend. This can be
done through a google.doc one contact person from each team can then share
with me. Hurry up, please. :-)

Action 2) Please try to evaluate with a reasonable degree of accuracy how
many rooms you're going to need at the student residence. This is also
urgent.

Reasons for asking:

1) We need to establish the budget with more accuracy than a wild guess. The
efforts of quite a few people will then be needed to pump the money in... So
we better know the real needs quick.

2) This year, the authorities at the uni residence are ready to give us the
same price as 2 years ago, for the same services, which is great, I think.
But they ask for a security deposit based on the number of rooms we're going
to actually take. I can cope with the deposit but I cannot cope with a loss.
So, the closer we are to the reality, the better. For the record, in 2007 I
reserved 50 rooms and we ended up renting 47, which was great. If we can be
as close to the estimates this year as we were in 2007, we won't lose the
deposit. But if we reserve 50 and we rent 30 rooms in the end, we're in for
a few hundred bucks of loss which I don't want to spend so stupidly. They
are not asking for the moon but their rules have been tightened and it's a
reality we have to accept.

So please, act now!

Cheers!

Louis

-- 
Louis Desjardins
Organisateur principal / Main organiser
Libre Graphics Meeting 2009 - Montréal
www.libregraphicsmeeting.org/2009
+1 514 934 1353 HAE / EDT GMT -5
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