[CREATE] Let's get this show on the road

[Jon Phillips]

On Tue, 2006-03-28 at 20:41 +0200, David Neary wrote:
> Salut Louis,
> 
> Louis Desjardins wrote:
> > Michel Dagenais advices that we would need to set an organization as 
> > quick as possible to have access to sponsors which budgets are 
> > established months ahead.
> 
> For information, I did all of my fundraising in November and December, 
> by Christmas I was 90% settled. And HP will definitely be on board next 
> year, given the reaction we got this year. IBM were also annoyed that I 
> didn't ask them for money - so perhaps fundraising isn't the issue you 
> think it is.

That is amazing and delighted me!

> > I am ready to help this organization, to coordinate some of the action 
> > but cannot do that on my own. I will need people that have experience 
> > dealing with this kind of event. And of course, infos on how it was done 
> > in Lyon!
> 
> I can send you the rough list of stuff I did for the conference (or that 
> I asked others to do) - the general gist is:
> 
> 1. Sort out dates, location, main contact at location.
> 2. Start working on a website, and contact all of the relevant project's 
> homepages - don't forget the local LUG.
> 3. Finish working on the website :) Finalise a schedule (I finalised 
> this early, around the end of November, after that was minor reworking). 
> Write a shortish sponsors document to give an overview of the goals of 
> the event (this was important for the first one); start working sponsors
> 4. Solicit requests for travel expenses once you have a weak idea of the 
> budget (you don't need solid confirmations, just a sane estimate of how 
> much you think you'll get)
> 5. Start working on press - your sponsors document becomes a press 
> document, work with the university's PR people, get the projects doing 
> some press for you.
> 6. Start work with the local LUG on final preparations - conference 
> attendee packs, maps, accommodation options, meal/party, etc. Start 
> reimbursing people's travel. Someone with an administrator to help out 
> with this is essential.
> 7. Have the conference
> 8. Pay for everything
> 9. goto 1.

Excellent, I'm putting this on the wiki page...this is good stuff.

http://create.freedesktop.org/wiki/index.php/Conference

> > Any more thoughts? worries? questions? etc.
> 
> Sounds OK to me - the change of timescale may not suit some people, but 
> I'm easy.

:) Yeah, either time is good for me...summer actually fits my academic
schedule better, but I'm easy as well.

> Cheers,
> Dave.

Jon

-- 
Jon Phillips

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