[LGM] announcing LGM 2014?

[Gregory Pittman]

On 05/21/2013 09:06 AM, Louis Desjardins wrote:
> 2013/5/21 María Leandro <tatadbb at gmail.com>:
>> Hello all.
>>
>> Meeting was called at least 4 days prior to each meeting; a clarification
>> one that took place on saturday 11 and a selection one that took place on
>> wednesday 15. Here are logs for selection meeting, le tme know if you need
>> more logs or need me to point you into any other resource.
>>
>> http://pastebin.com/qRND0Gb9
> 
> Hi,
> 
> For some reasons, the call for meeting has not reached everyone. I
> believe we used the channel we agreed upon but it’s now obvious that
> at least 2 people were not aware that the meeting would take place.
> 
> This won’t change the decision but I think we should address the
> meeting announce issue for future meetings.
> 
> For one, the delay could be extended to one week if that makes sense to all.
> 
> For two, without a clear answer (ie. I will [will not] participate in
> the meeting) from each of the participants it should be assumed that
> they didn’t get the announcement and thus we should try contacting
> them by other means, like a direct email to each one’s address and not
> a general call on a mailing list. If that won’t do the trick, SMS or
> direct phone call can also be means to reach everyone.
> 
> If everyone agree, we should put those simple rules on our organisation page.
> 
> Further thoughts anybody?

At this point, I would think that the main effort is to try to get any
objections about the choice of Leipzig from any who might offer them.
The voting is such that any additional input is unlikely to change the
result.

In future, I would think that direct emails to members of the selection
committee would be best for various notifications (with copies to the
LGM list as desired). It seems we probably need a longer lead time,
maybe at least a week, to scheduled meetings.

Greg