[LGM] finances

[Dave Crossland]

On 27 November 2017 at 18:52, Louis Desjardins <louis.desjardins at gmail.com>
wrote:

> 2017-11-27 18:25 GMT-05:00 Dave Crossland <dave at lab6.com>:
>>
>> On 27 November 2017 at 17:55, Louis Desjardins <louis.desjardins at g
>> mail.com> wrote:
>>
>>> K8 will take a [15%] cut for handling everything.
>>>>
>>>
>>> SPI asks for 4%. To the best of my knowledge, GNOME was just about the
>>> same. As a comparison, 19% cut seems rather high.
>>>
>>>>
>> That's 4% for handling the money only, not adminstering it though, right?
>>
>
> That’s for both receiving the money and sending it out to reimburse
> people’s travel fees.
>

Right - but not doing the actual administration, which is getting access to
and tracking the lists of people who

- applied for a bursary to be paid before the event
- applied for a bursary to be paid after the event
- got their bursary approval
- submitted an expense report with receipts
- got the payment

and doing all the work to move people from list to list. This is a lot of
work.

Soenke, will K8 do that work as part of their 15% fee?

...

LGM is the “order giver” here (cannot be otherwise, in fact) and the
> umbrella org acts as the accounting dept.


The way I see it, someone can manage the administration and connect with
someone else who represents LGM as "bursar" and is the key decision maker
who makes the bursary approvals, but only that.


> If needed, I can make the first steps with SPI and keep you guys informed
>>> of how it goes. However I will not be the responsible person further than
>>> establishing the contact and maybe a few steps further. At some point,
>>> somebody else will have to step in. But this would at least require a
>>> formal decision (or the apparence of a formal decision) by the LGM
>>> community.
>>>
>>
>> I think (a) that decision was already made and (b) Frank has already
>> stepped in :)
>>
>
> I only mentioned this because Frank seemed to have a bit too much on his
> shoulders. But of course, if there is one in the kitchen, no need to crowd
> the room!
>

The SPI membership is a longer term thing, and I think Frank has some
motivation to get it set up :) If the cost of not doing it sooner is 10% of
the early sponsorship money, that seems to me like a fair price to pay.

Which is to say: I am pretty keen on the Plan A - K8 - if indeed it
includes the administration as I've described, because I have faith that
they will administer things quickly. If there is no material difference
between K8 @ 15% (or 15+19 = 34% in the worst case) and Python España or a
US 501c3 @ 5%, then obviously the latter is more competitive. But it
carries the risk of delays: When we've relied on dedicated and generous
volunteers like Louis, the bursary recipients have experienced long delays.

On 27 November 2017 at 18:59, Joao S. O. Bueno <gwidion at gmail.com> wrote:

>
> So, I just emailed the associason Python España in an attempt for a
> "plan D". As they Associação Python Brasil could handle exactly what I
> needed for this year, and this is just a message asking for their
> help, I think it was on topic.
>
> Let's wait and see what is their say  - at least the are based in Spain
> already.


Sounds good! Thank you for being proactive Joao :)

-- 
Cheers
Dave
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