<div dir="ltr">Hi Frank, thanks for the timely summary of the first org meeting on Friday. All, I took the following (now revised and edited) notes during the Friday LGM 2019 org meeting, which I'm finally posting for future reference. Did anyone take notes or can provide summaries for the org meetings that happened at LGM on Saturday? (I believe there wasn't a substantial meeting on Sunday :) # Organization Meeting Timothée: I'd like to discuss LGM 2020 in Rennes, France (per <a href="https://lists.freedesktop.org/archives/libre-graphics-meeting/2019-May/002460.html">https://lists.freedesktop.org/archives/libre-graphics-meeting/2019-May/002460.html</a>). There is a good location we found, and there is a local host organization, an association that is using 100% libre software, even their graphist and audio recording studio running Ardour. There would be a small rent for the space, but it is a good one, and as it is next to our school Activ Design where we have 3 classrooms for workshops. We would like to do less conference and more workshop times for people to get things done together. There is an active libre software community around, and we have many hands to help. Frank: So we have a team, a location, a local ecosystem and a date! Timothée: Right, its 200-400 EUR Pippin: Cleaning costs and so on :) Its not a corporate hotel conference center Timothée: Yes. Sunday has limited bus transport, which is why we propose these dates. We also avoid holidays to have good public transport. Tuesday - Friday. Julien: Educators may have trouble to take the Lara; I finished Tuesday this week Ginger: I don't finish until June in Rotterdam Pippin: Right, and days adjacent to a weekend is better. Timothée: Okay, no problem Pippin: Accomodation options? Timothée: Good options, Apartment rending there are a few vendors and some hotels. Frank: The TGV mainline? Timothée: Yes, its direct from Paris, and more and more flights ?: No i18nal airport? Answer: There is/are (one in Rennes, and another in Nantes which is 1h away) Frank: Wed to Saturday? Timothée: Yes, I proposed those as provisional dates but that seems easy to adjust. I will follow up on the mailing list about it. Frank: Any other questions? No :) Okay, let's vote for Rennes France in May in 2020. Ale: And Sri Lanka for 2021, but that may work in 2020 as an alternative option. But, I would not like to see an LGM hosted by people who had not attended an LGM before. When we go further from EU, then there are more risks and complexities, so I would like to see that the Sri Lankan team to attend next year. And generally it is ideal for people who attend LGMs to host them. Lara: Right, Henrique was in Seville, for example. Frank: Yes. So lets think about what are the things for 2021 we would like to see. In the next weeks I'd like to clarify that. Liam: Yes, I agree. The attempt to host the LGM in Rio was not as successful as it could be, and there are valid reasons not to attend - for me for example there can be issues that prevent me from going to certain places. Its great, exciting, I want to go to Sri Lanka whereas I would not visit some other regions. Ginger: Right, we nope'd Singapore for simimlar reasons, for example they have capital publishment. Liam: I am concerned about the recent bombings. Frank: I don't see that as a statistically significant issue. Ginger: And there was some difficulty in Rio Liam: Right, and yet it was mostly local folks, few of the typical LGM community Simon Budig: Right, so what are the requirements? Liam: I like to see that Rennes is proposing the event here in person, and if we had competing proposals Pippin: Many of our contributors are in EU, not in SL or that region. Simon: I know that GIMP has funded the GIMP community, and we can bring most of our contributors who want to go, if they want to. Even to Rio, as we did, or SL. Ale: We have 50 projects represented and 30 presenting this week, so, we have to think that if the LGM must pay the travel costs for SL, we may not be able to do it. I think many people are starting from Europe, so European Frank: For me coming from USA, then its not much difference between EU and SL. Ale: Well, I spend 100 Euros for loging, 60 for travel, 40 for eating... Would SL be cheaper for 4-5 days? I don't think it is cheaper than here, you will not do AirBNB in Sri Lanka, we will use a i18nal hotel that has a similar cost. Timothée: And while the cost of dinner and such is cheaper as well as for the hotel, travel cost is much bigger, so I can see its more expensive in SL for the typical people. Could there be a local event, separate from the EU event? Ale: Yes, its an interesting idea, like TED Talks and TED X. Germany, France, Swiss, Sri Lankan? Liam: There could be events at the same time, using live video links? Frank: I think there is value in having the 'central' or 'global' event outside of Europe, and sharing what we do. Liam: I worry that it splits the community. For me, the points of the LGM is to get teams that are remote and i18nally distributed to be together. I think TedX style events is a different idea. Ale: Right, but we could have a European event, that is bigger, and then have organization of smaller other events. Liam: If I did one locally, I would get the USA and Canadian and perhaps other American nationals coming there, and it would be a semi-hostile fork. Ginger: Maybe not everyone can come every year. In Canada, we see lower attendance from core teams who are mostly in Europe. I think its OK for people to skip a year. Ale: I agree, but I would like to see larger meetings frequently. Pippin: If we go to SL, we want to have something confident for 2022, by 2020 or 2021, so that there is continuity. Frank: With the SL proposal, we need to look at what it costs, what peoples' concerns are, and pin it down. Ale: I really want to postpone the decision until Rennes so that we can meet Pathum and the folks. Dave Crossland: I believe he came to LGM in London Ginger: And he presented remotely to Toronto Liam: Oh, in this case I am more comfortable. Ale: Okay, but while he attended, is he on the organizing group? Frank: Yes, I remember meeting him. So, I would like to suggest he join the LGM Committee, as I'm keen to Lara; Great. We have 5 mins left, so we can continue tomorrow. Also, I would like to ask for a Global Organization person to be a responder, or a contact, so that there is more than Julia from K8 here :) Liam: I volunteer. I have no phone, though. Lara: Also, who will moderate on Sunday. Its just a morning session :) I'm happy to share the mic :) Simon: OK, so, is Rennes decided? Frank: Yes, will someone update the mailing list? Timothée: Yes, I will :)</div>