Minutes from the UX/design meeting 2023-Jul-11

[Heiko Tietze]

Present:  Sahil, Michael, Heiko

Tickets/Topics

*P2P collaboration*

_User Stories_

* Simon wants to run a business meeting. He invites co-workers into the editing
   of a milestone document with text, numbers, and charts. After finalizing the
   content together, he as well as all colleagues add their signature so the
   document does not need to cycle through the company anymore.
* Kryztina has to complete a form with a lot of bureaucratic text, and she
   struggles to understand all details as a person with migration background. She
   invites Christian into the editing to help her.
* Maurizio works on a document with sensitive content. He needs help to
   accomplish a task but is not allowed to share the document publicly. So he
   invites Olivier to assist.
* Eve has to insert some numbers in a spreadsheet but lacks on all data sources.
   She invites Benjamin to add his information while editing her own content.

_Requirements_

* Easy to use: inviting a person is done as known from chat programs
* Secure: privacy is always guaranteed
* Fast: interaction feels never misplaced; no need for additional conflict
   handling as you always see the current state of the document
* Reliability: everybody has a full copy of the document locally; and retrieves
   it when (re-)connecting; maybe it is necessary in some situations to protect
   the ownership and block storing the document on other participant's computer

_Mockup_

* https://i.imgur.com/qywXe2t.png
   + (1) modifications are done likewise asynchronous tracked changes
   + (2) list of participants with an Add button to get the dialog (3)
   + (3) address book-like dialog to pick communication channels to invite people

_Questions_

* How about special configurations like macros being disabled on one machine?
* Relative links within the local file system wont work, and maybe need some
   additional work.
* Have audio/video sharing additional to P2P collaboration?
* Can this communication be standardized so any office application could join?
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