[Clipart] Fwd: [CREATE] LGM 2009 — Budget and Accommodation — URGENT REQUEST

[Jon Phillips]

Sorry for forward. I need updated numbers from all three projects, namely:

1.) NAME OF PERSON ATTENDING
2.) ESTIMATED COST FOR TRAVEL

Then, at the event we will sort out more details about reimbursement.

If you want reimbursement, please get me this in the next 24 hours.
Inkscapers, is there someone handling this? Dave/OFLB, you put this
together before right?

Jon


---------- Forwarded message ----------
From: Louis Desjardins <louis.desjardins at gmail.com>
Date: Mon, Feb 23, 2009 at 8:25 PM
Subject: [CREATE] LGM 2009 — Budget and Accommodation — URGENT REQUEST
To: Create ML <create at lists.freedesktop.org>


To all LGM teams, including LGM people who maybe not member of a team
"officially" but who do contribute to LGM's projects, putting oil in
the bearings and who qualify for a reimbursement of their travel
expanses by the LGM org.

Action 1) Please forward asap (now) the estimated cost for travelling
to Montreal for each member of your team who is going to attend. This
can be done through a google.doc one contact person from each team can
then share with me. Hurry up, please. :-)

Action 2) Please try to evaluate with a reasonable degree of accuracy
how many rooms you're going to need at the student residence. This is
also urgent.

Reasons for asking:

1) We need to establish the budget with more accuracy than a wild
guess. The efforts of quite a few people will then be needed to pump
the money in... So we better know the real needs quick.

2) This year, the authorities at the uni residence are ready to give
us the same price as 2 years ago, for the same services, which is
great, I think. But they ask for a security deposit based on the
number of rooms we're going to actually take. I can cope with the
deposit but I cannot cope with a loss. So, the closer we are to the
reality, the better. For the record, in 2007 I reserved 50 rooms and
we ended up renting 47, which was great. If we can be as close to the
estimates this year as we were in 2007, we won't lose the deposit. But
if we reserve 50 and we rent 30 rooms in the end, we're in for a few
hundred bucks of loss which I don't want to spend so stupidly. They
are not asking for the moon but their rules have been tightened and
it's a reality we have to accept.

So please, act now!

Cheers!

Louis

--
Louis Desjardins
Organisateur principal / Main organiser
Libre Graphics Meeting 2009 - Montréal
www.libregraphicsmeeting.org/2009
+1 514 934 1353 HAE / EDT GMT -5

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-- 
Jon Phillips
http://rejon.org/
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Sent from Beijing, 11, China