[CREATE] LGM 2012 Travel Expenses

[Craig Bradney]

On 5/10/12 6:01 PM, Andreas Vox wrote:
> 
>> From: Louis Desjardins <louis.desjardins at gmail.com>
>> Subject: Re: [CREATE] LGM 2012 Travel Expenses
>> To: "a.l.e" <ale.comp_06 at xox.ch>
>> Cc: Create ML <create at lists.freedesktop.org>
>> Message-ID:
>> 	<CAM9PYkbGcRTMciy3v4++DSPMm997YseU4pAjYDMTpMYKvfQ4-Q at mail.gmail.com>
>> Content-Type: text/plain; charset="windows-1252"
>>
>> 2012/5/10 a.l.e <ale.comp_06 at xox.ch>
>>
>>> i also have a remark. our policy is to reimburse the travel expenses at
>>> the prorata of the money we could collect.
>>>
>>> while in the past we could always reimburse all the people asking for it,
>>> for the first time this year it's likely that we won't be able to full
>>> refund the costs (it all depends on who will be asking, so we don't know
>>> yet for sure; last year we also thought that the finances were too
>>> tight...).
>>>
>>> personally, i'd like to make a change in that policy and first full
>>> reimburse the people that had travel costs which are a multiple of their
>>> monthly income (i think that we only have one such case), then reimburse
>>> those who had costs that correpsond to a big part of their monthly income
>>> (probably 2 or 3 such cases) and finally distribute the rest among the
>>> other people asking for a refund.
>>>
>>> we don't need to ask for income details, we should be able to guess it
>>> ourselves for some people and other can tell (and have already told) us
>>> that it's important for them to get refundend.
> 
>> ...
> 
>> While I think there is a great heart and a very good intention behind that
>> proposal, I would be more encline to stick with what has always been the
>> rule. Otherwise it opens the door to arbitrary calls and knowing the
>> situation of one or a few people doen?t make the exercice more fair as some
>> people might be in a difficult situation as well and won?t tell about it.
>>
>> Let?s first determine what the needs are. Ony then will we know the height
>> of the percentage of the reimbursements for each person asking of it.
>> Meanwhile, money is still coming in, slowly but...
>>
>> It is always up to anyone to ask for a reimbursement. We?ll give until end
>> of this month period to fill the form and then we?ll know.
> 
> I have another proposal: ask the applicants in the form for a priority:
> 
> Prio 1: I really need the money, please reimburse me fully if possible. (This would be the default)
> Prio 2: I could use the money, but I understand that people from prio 1 have greater need and so I want them reimbursed fully before I get any money
> Prio 3: I don't need the money, but before it stays sitting in the bank, please reimburse me
> 
> Then it would be a matter of courtesy for people to pick prio 2 or 3 for themselves and we don't have to decide or discuss.
> 
> /Andreas


As Louis has said, we are now after the fact. If its going to change, it should change for the
following year(s), not the one just past.

Craig