[CREATE] Pitching a community-funded conference

[Louis Desjardins]

2008/3/14, Chris Lilley <chris at w3.org>:
>
> On Friday, March 14, 2008, 1:33:16 PM, Alexandre wrote:
>
>
> AP> On Fri, Mar 14, 2008 at 12:01 PM, Dave Neary wrote:
>
> >>  To reinforce this: let's say I'm talking to a Canon guy, one of his
> >>  questions will be "how many people are coming?" I'd probably say
> "200".
> >>  "and you're looking for how much money?" "20,000". "Do you honestly
> >>  think we're going to get $100 extra profit per attendee at this
> >>  conference if we sponsor?" And no, of course he isn't. That would mean
> >>  everyone at the conference buying about $800 worth of Canon equipment.
>
>
> AP> Do we have any rough estimation how many people will be visiting it?


Hi,

One thing is to register as early as possible. I will ask Kamila so she can
put this info on the website maybe. Knowing who's coming can help some
others make a decision!

One "passive way" of sponsoring is to ease the budget by booking your
flights as early as possible in order to get the lowest possible price for
the trip.

Last year, we had differences up to 200 Euros in prices between tickets
bought early and others bought later for the same trip. We understand that
not everybody can either afford to pay long in advance or plan such a trip
that early depending on each individual situation (work, study, etc.) but if
you can do it, do it! :)

As an indication (rough googling) of the return trip by air to Wroclaw from:
Amsterdam 230 €
Berlin 220 € (probably much less by train)
London 234 €
Moscow 339 €
New York 650 €
Paris 152 €
Rome 300 €
Los Angeles 900 €
etc.

AP> Do we know ways to raise awareness of the event?


Last year we published a couple of press release and filled the pipeline
with them. We should be in contact with the medias. In any event, people who
know what to do and who are at ease with this task should not be shy to step
on IRC at #lgm. We need your help!


Looking at http://www.libregraphicsmeeting.org/2008/index.php?lang=en
>
> I don't see an obvious banner or button that people could use on blogs or
> whatever to promote the event.


Good idea. I am cc'ing Kamila about this.

Also the program
> http://www.libregraphicsmeeting.org/2008/index.php?lang=en&action=program
>
> would look better if it mentioned the speakers who are already listed on
> the wiki. Even if they don't have time slots yet; make a list of speakers.


Good idea.

Better, have a speakers page with mugshot beside the name of each speaker,
> and a brief bio.


Yep. The brief bio is up to each speaker, though. Please feel free to fill
it up! It's also a good idea to write a short text telling about your
conference (without telling it all — and keep the surprises for the event!).

Cheers,

Louis

--
>   Chris Lilley                    mailto:chris at w3.org
>   Interaction Domain Leader
>   W3C Graphics Activity Lead
>   Co-Chair, W3C Hypertext CG
>
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