[Libre-graphics-meeting-org] 2017 location meeting: 30.06 20:00 CET @ #LGM

Louis Desjardins louis.desjardins at gmail.com
Wed Jul 1 14:54:41 PDT 2015 

2015-06-30 4:23 GMT-04:00 Femke Snelting <snelting at collectifs.net>:

> OK, I was trying to get things moving before everyone was out of town but
> clearly started too late ;-)
>
> Louis, I think it is best you suggest concrete dates for the discussion
> (July?) and decision (August/September). I e-mailed Hong Phuc and Joao
> about the delay and will of course try to join and/or facilitate.
>

My suggestion is to hold that meeting during a Saturday, at the time that
best suit as many time zones as possible.

>From California to Singapore we have 15 hours.

If there’s no error, this means that when it’s 8 o’clock (AM) in
California, it’s 11 in Montreal, 12 in Rio de Janeiro, 15 GMT, 17 CET and
23 in Singapore.

Discussion meeting
Proposed date : JULY 18
Proposed time : 15:00 GMT

Follow-up with each team
Proposed date : JULY 25
Proposed time : N/A
Note: Our questions for precisions or anything that we come across during
the discussion meeting are sent to each team on that date. The week delay
is a buffer, to let us summarize the discussion and put together our
comments and questions in a more readable manner.

Period for teams to review their proposal:
Proposed period JULY 25 - SEPT 5.
Note: Exchanges, questions, etc. can occur freely during this period. We
are there to help the teams.

Deadline for final proposal
Proposed date: SEPT 5
Proposed time:  N/A
The proposals must arrive to us by that date. Considering time zones, no
specific time.

Links to proposals available to LGM organization on SEPT 6. Email sent on
the libre-graphics-meeting-org list.

Decision meeting
Proposed date : SEPT 19
Proposed time : 15:00 GMT

On Monday SEPT 21, we send a press release, etc.

How does that sound?

Louis





>
> Tonight at 20:00 CET there will be still an IRC meeting, but Larisa will
> use it to prepare for 2016.
>
> best!
>
>
> F
>
>
> On 2015-06-29 15:17, Louis Desjardins wrote:
>
>> 2015-06-29 2:57 GMT-04:00 Femke Snelting <snelting at collectifs.net>:
>>
>>  Dear all,
>>>
>>>
>> Dear Femke,
>>
>>
>>> Apologies for late announcement but the idea was to just discuss the two
>>> proposals before the end of the month (July 1 unfortuntely impossible for
>>> me) so that we can ask for clarifications etc. before making an actual
>>> decision.
>>>
>>>
>> Considering the comments so far, I would suggest that a 3-day announcement
>> prior to a meeting of that importance is probably too short. Meanwhile, to
>> be prepared for the meeting we also need to read the proposals. We just
>> got
>> the info and today we have the links to the proposals, basically a little
>> bit over 24 hours to read, make comments and be prepared for a discussion.
>> I don’t feel comfortable with this schedule.
>>
>>
>>> If you cannot be there tomorrow, please read the documents and add
>>> comments, questions here: https://titanpad.com/lgmlocation-2017 The
>>> IRC-logs will be sent to the list.
>>>
>>>
>> I suggested that for myself when I thought I would be the only one to be
>> unable to join the meeting but I realize, now that I take the full measure
>> of what’s going on, that the process — although not as timely as we would
>> have liked it to be — is probably now suffering a too fast acceleration.
>>
>>
>>> For the decision meeting, can you select one of four dates here:
>>> https://nuages.domainepublic.net/m/wwW2B/
>>>
>>> I think at this point it is urgent to set a pace to this process that
>>> will
>>>
>> allow us to make the best possible decision for 2017. There is no need in
>> my view to rush a discussion before the end of June, by calling a meeting
>> 3
>> days prior to the deadline.
>>
>> As for the decision dates you suggest, I for one will be on vacation and
>> out of town during the same period.
>>
>> My suggestion : call the meeting for discussion 2-3 weeks in advance, then
>> give a one month delay for exchanges with the teams who make a proposal
>> and
>> possibly more since it’s summertime and vacation time for many of us.
>>
>> Let’s make the final decision at the end of September.
>>
>> Preferably not during working days, if this suggestion reaches the
>> majority. I find difficult to be in an LGM meeting during working days, at
>> working hours. I am probably not alone in this situation. I could manage
>> with lunch time during working days if nothing else works better, but
>> again, it would be much more convenient during a week-end.
>>
>> Can we reach a consensus on a schedule that will allow people to get
>> organized and be prepared?
>>
>> Hope this helps!
>>
>> Cheers!
>>
>> Louis
>>
>>
>>  best!
>>>
>>>
>>> Femke
>>>
>>>
>>> On 2015-06-29 00:13, Julien Deswaef wrote:
>>>
>>>  For me, either way should be fine.
>>>> Except beyond thursday.
>>>>
>>>> J
>>>>
>>>> On 27/06/15 16:45, Louis Desjardins wrote:
>>>>
>>>>  Hello all,
>>>>>
>>>>> Would it be possible to consider having this first meeting the day
>>>>> after, on July 1st, same time?
>>>>>
>>>>> Otherwise I won't be able to attend as I have a meeting scheduled at
>>>>> the
>>>>> same time on June 30.
>>>>>
>>>>> Another option would be to have those meeting during week-ends and
>>>>> possibly then at an earlier hour for Europeans.
>>>>>
>>>>> Let me know what's possible and if nothing works I will try to catch up
>>>>> afterwards.
>>>>>
>>>>> Cheers!
>>>>>
>>>>>
>>>>> 2015-06-27 5:25 GMT-04:00 Femke Snelting <snelting at collectifs.net
>>>>> <mailto:snelting at collectifs.net>>:
>>>>>
>>>>>       Dear all,
>>>>>
>>>>>       This is an invitation to make a decision long due: Where will the
>>>>>       Libre Graphics Meeting take place in 2017?
>>>>>
>>>>>       Two interesting proposals were made [1], one for Niteroi/Rio de
>>>>>       Janeiro (Brazil) and another for Singapore (Singapore).
>>>>>
>>>>>       Following our experience from last years, I propose the following
>>>>>       procedure:
>>>>>
>>>>>       People involved in organising, gather for an IRC meeting on
>>>>> *Tuesday
>>>>>       30 June 20:00 CET* for a general discussion of these two
>>>>> proposals.
>>>>>
>>>>>       From the list of people that have committed for 2016 [2], we get:
>>>>>       Nate Willis, Louis Desjardins, Larisa Blasic, Antonio Roberts,
>>>>> Phil
>>>>>       Langley, Pippin, ginger coons, Femke Snelting, Ale Rimoldi,
>>>>> Julien
>>>>>       Deswaef, Liam Quin, Loraine Furter, Manuel Schmalstieg, Camille
>>>>>       Bissuel, Martin Owens. Last years, Dave Crossland and Greg
>>>>> Pittman
>>>>>       joined the discussion; would be good if you both can join again?
>>>>>
>>>>>       The first meeting we use to check the proposals against criteria,
>>>>>       and to discuss the consequences of either decision. Some points
>>>>> to
>>>>>       consider [3]:
>>>>>
>>>>>       - Ethical and political issues
>>>>>       - Security issues
>>>>>       - Health issues
>>>>>       - Free software acceptance or support in the host country
>>>>>       - Budget and sponsoring
>>>>>       - Proposed dates and agenda issues with other events
>>>>>       - Venue and on-site infrastructure
>>>>>       - Travel and accommodation
>>>>>       - Experience of the local team at organizing such an
>>>>> international
>>>>> event
>>>>>       - Communication skills of the local team
>>>>>
>>>>>       Relay-persons will clarify questions, issues with proposed
>>>>> venues.
>>>>>
>>>>>       In a second meeting, we aim to find a consensus between
>>>>> organisers.
>>>>>       Only if we cannot agree, we vote.
>>>>>
>>>>>       The proposed venue is communicated to the LGM community for
>>>>>       comments, objections.
>>>>>
>>>>>       We aim to announce the 2017 location by August 1.
>>>>>
>>>>>       Hope this works?
>>>>>
>>>>>       best!
>>>>>
>>>>>
>>>>>       Femke
>>>>>
>>>>>
>>>>>
>>>>>       [1]
>>>>>
>>>>>
>>>>> http://libregraphicsmeeting.org/lgm/public-documentation/venue-proposals/2017-venue-proposals/
>>>>>       [2] https://titanpad.com/lgm-organisation2016
>>>>>       [3] See also previous listings of criteria:
>>>>>
>>>>>
>>>>> http://libregraphicsmeeting.org/lgm/public-documentation/venue-requirements/
>>>>>       +
>>>>>
>>>>>
>>>>> http://libregraphicsmeeting.org/lgm/public-documentation/venue-selection-process/
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>       _______________________________________________
>>>>>       Libre-graphics-meeting-org mailing list
>>>>>       Libre-graphics-meeting-org at lists.freedesktop.org
>>>>>       <mailto:Libre-graphics-meeting-org at lists.freedesktop.org>
>>>>>
>>>>>
>>>>> http://lists.freedesktop.org/mailman/listinfo/libre-graphics-meeting-org
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Libre-graphics-meeting-org mailing list
>>>>> Libre-graphics-meeting-org at lists.freedesktop.org
>>>>>
>>>>> http://lists.freedesktop.org/mailman/listinfo/libre-graphics-meeting-org
>>>>>
>>>>>
>>>>>
>>>>   _______________________________________________
>>>>
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>>> Libre-graphics-meeting-org at lists.freedesktop.org
>>> http://lists.freedesktop.org/mailman/listinfo/libre-graphics-meeting-org
>>>
>>>
>>
>>
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