[LGM] reimbursement form

[Femke Snelting]

Hello Louis,

You are right, this page is not accessible from the front page but I put a link to it in the confirmation e-mail to speakers. I ran this phrasing by you all some months ago on this list, and I haven't changed it since than.

However if you feel strongly about changing it now ... it's your call; I personally think it would be better if the phrasing could stay more or less the same, just to prevent confusion.

We're part of a responsible community ;-) and I have not experienced any abuse of the LGM travel-fund (on the contrary, many people feel embarrassed to ask) but if any of that would happen, we can deal with it case by case? Also, I'd be happy to go over the requests with you in case you have doubts.

best!


F




On 16/04/13 05:05, Louis Desjardins wrote:
> Helle Femke,
>
> We need to sort out the "Who can be reimbursed" portion of the Reimbursement page before we put it online tomorrow night (as I set it but it can be changed).
>
> I understand that the Reimbursement page has not been put online although it has a status of "Published" because no menu leads to that page so far (unless I need other glasses!!!). If this is the case, it’s great because I only realize now that the phrasing is a bit different than it was before and opens up the door to just about any participant, which is not our goal and certainly not within the scope of our budget (I don’t mean by this that things can’t change but this has a potential impact on the budget).
>
> http://libregraphicsmeeting.org/2013/reimbursements/
>
> The part I want to draw your attention on reads actually as follow:
>
> *Who can be reimbursed?*
>
> - Anyone actively contributing to Libre Graphics who needs to meet face to face to work with other contributors. This can mean software developers, community developers, documenters, designers etc.
> - People who give a talk at LGM
>
> The text read as follow in 2011
>
> You qualify for reimbursement if you have not already been sponsored for your travel to LGM, and:
>
> * You delivered a talk at LGM 2011 and/or
> * You are are commited to one of the Libre Graphics teams and/or
> * You are an active contributor to Libre Graphics
>
> We aim to reimburse all transportation costs: flight, bus, train, fuel. Costs will be reimbursed upon receipt of a proof of purchase of your ticket and the boarding passes (scan, e-ticket, pdf). Please use the submission form below for this. Hotel/lodging cannot be reimbursed.
>
> I would prefer we stick on that text and we take away the "etc." in the 2013 text. Plus, the mention of already been sponsored helps clarify what happens to those who were sponsored by other means.
>
> Please let me know of anything because I want to put that page online by tomorrow night (Tuesday April 16).
>
> Thank you very much!
>
> Louis
>
>
>
> 2013/4/15 Louis Desjardins <louis.desjardins at gmail.com <mailto:louis.desjardins at gmail.com>>
>
>     2013/4/15 Femke Snelting <snelting at collectifs.net <mailto:snelting at collectifs.net>>
>
>         Hello Ale, Louis,
>
>
>     Hi Femke,
>
>
>         I have updated the Wordpress form for presenters with "Does not need reimbursement" and "OK for reimbursement". 23 participants that had their talk accepted AND asked for travel support will actually need it (some others were paid through Interactivos or LGRU). This of course does not include teams that did not present.
>
>         As we discussed, I hope you can e-mail CREATE/presenters and make the reimbursement page available soon (I can do it too but do not know if you need any changes to it).
>
>
>     I’ll take care of the form and update it if there is a need (probably only change the year for LGM) and send the regular email to the list.
>
>     Give me a day or two to complete, test and give the go ahead signal!
>
>
>         Thank you + hope in the mean time you have both returned home safe and sound?
>
>
>     Yes, got back home late yesterday evening!
>
>     Thanks again many many times for your great work!
>
>     Louis
>
>
>
>
>         Femke
>