[LGM] reimbursement form

[Louis Desjardins]

2013/4/16 Femke Snelting <snelting at collectifs.net>

> Hello Louis,
>
> You are right, this page is not accessible from the front page but I put a
> link to it in the confirmation e-mail to speakers. I ran this phrasing by
> you all some months ago on this list, and I haven't changed it since than.
>

Yes, I know I read it. Nothing particular stroke my attention at that time.

>
> However if you feel strongly about changing it now ... it's your call; I
> personally think it would be better if the phrasing could stay more or less
> the same, just to prevent confusion.
>

No, really, I don’t feel strongly about changing this. Let’s avoid any
confusion, especially for this matter.

>
> We're part of a responsible community ;-) and I have not experienced any
> abuse of the LGM travel-fund (on the contrary, many people feel embarrassed
> to ask) but if any of that would happen, we can deal with it case by case?
> Also, I'd be happy to go over the requests with you in case you have doubts.
>

Let’s do that, only to make sure everything is fine.

Thanks!

Louis

>
> best!
>
>
> F
>
>
>
>
>
> On 16/04/13 05:05, Louis Desjardins wrote:
>
>> Helle Femke,
>>
>> We need to sort out the "Who can be reimbursed" portion of the
>> Reimbursement page before we put it online tomorrow night (as I set it but
>> it can be changed).
>>
>> I understand that the Reimbursement page has not been put online although
>> it has a status of "Published" because no menu leads to that page so far
>> (unless I need other glasses!!!). If this is the case, it’s great because I
>> only realize now that the phrasing is a bit different than it was before
>> and opens up the door to just about any participant, which is not our goal
>> and certainly not within the scope of our budget (I don’t mean by this that
>> things can’t change but this has a potential impact on the budget).
>>
>> http://libregraphicsmeeting.**org/2013/reimbursements/<http://libregraphicsmeeting.org/2013/reimbursements/>
>>
>> The part I want to draw your attention on reads actually as follow:
>>
>> *Who can be reimbursed?*
>>
>>
>> - Anyone actively contributing to Libre Graphics who needs to meet face
>> to face to work with other contributors. This can mean software developers,
>> community developers, documenters, designers etc.
>> - People who give a talk at LGM
>>
>> The text read as follow in 2011
>>
>> You qualify for reimbursement if you have not already been sponsored for
>> your travel to LGM, and:
>>
>> * You delivered a talk at LGM 2011 and/or
>> * You are are commited to one of the Libre Graphics teams and/or
>> * You are an active contributor to Libre Graphics
>>
>> We aim to reimburse all transportation costs: flight, bus, train, fuel.
>> Costs will be reimbursed upon receipt of a proof of purchase of your ticket
>> and the boarding passes (scan, e-ticket, pdf). Please use the submission
>> form below for this. Hotel/lodging cannot be reimbursed.
>>
>> I would prefer we stick on that text and we take away the "etc." in the
>> 2013 text. Plus, the mention of already been sponsored helps clarify what
>> happens to those who were sponsored by other means.
>>
>> Please let me know of anything because I want to put that page online by
>> tomorrow night (Tuesday April 16).
>>
>> Thank you very much!
>>
>> Louis
>>
>>
>>
>> 2013/4/15 Louis Desjardins <louis.desjardins at gmail.com <mailto:
>> louis.desjardins@**gmail.com <louis.desjardins at gmail.com>>>
>>
>>     2013/4/15 Femke Snelting <snelting at collectifs.net <mailto:
>> snelting at collectifs.**net <snelting at collectifs.net>>>
>>
>>
>>         Hello Ale, Louis,
>>
>>
>>     Hi Femke,
>>
>>
>>         I have updated the Wordpress form for presenters with "Does not
>> need reimbursement" and "OK for reimbursement". 23 participants that had
>> their talk accepted AND asked for travel support will actually need it
>> (some others were paid through Interactivos or LGRU). This of course does
>> not include teams that did not present.
>>
>>         As we discussed, I hope you can e-mail CREATE/presenters and make
>> the reimbursement page available soon (I can do it too but do not know if
>> you need any changes to it).
>>
>>
>>     I’ll take care of the form and update it if there is a need (probably
>> only change the year for LGM) and send the regular email to the list.
>>
>>     Give me a day or two to complete, test and give the go ahead signal!
>>
>>
>>         Thank you + hope in the mean time you have both returned home
>> safe and sound?
>>
>>
>>     Yes, got back home late yesterday evening!
>>
>>     Thanks again many many times for your great work!
>>
>>     Louis
>>
>>
>>
>>
>>         Femke
>>
>
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