[LGM] Venue selection process (was: Direct me to ...)

Dave Neary dneary at gnome.org
Wed Apr 24 11:47:22 PDT 2013

Hi all,

I'm pretty silent around here, so I don't know if my opinion holds any
weight any more, but here are a few things I would encourage you to
consider in venue selection:

1. Total travel cost: the sum of all travel costs of all participants. This
will stay relatively stable from one year to the next, meaning:
* if it costs more, on average, to attend, you will have fewer attendees
* if it costs less, on average, you will have more attendees
2. Centers of gravity: where are most of the people who you really, really
want to attend. Where do they live? The total travel cost constraint works
for this subgroup too.
3. Goals of the conference: when I started it, the goal was to enable
smaller projects to come together and meet, and have critical mass of users
and developers of free software creative tools to have a conference, and
create meaningful dialog between them. Which venues best match up to that
goal? Is that still the goal? Elaborating what we hope to achieve with the
conference will make it easier to compare bids.

And, like Forest Gump, that's all I have to say about that.

On 24 Apr 2013 09:15, "Femke Snelting" <snelting at collectifs.net> wrote:

> Dear all,
> In the LGM-organisers meeting that we held on the last day of LGM in
> Madrid we made a few decisions http://lgm2013.titanpad.com/4
> In other words, we decided to consider four proposals for LGM 2014 and
> established a relay person for each of these options (Montreal: Louis
> Desjardins, Medellin: Maria Leandro, Leipzig: Mario Behling, Buenos Aires:
> Dave Crossland). We realized that we needed to revise and republish our
> criteria for selecting a venue. They have been indeed discussed in 2010 but
> they are currently not publicly accessible.
> Promoters of each venue have the possibility to revise and/or clarify
> their proposals in the coming two weeks. We will decide the venue for 2014
> in an IRC meeting and will have a selection made by May 15. The "committee"
> taking responsible for this decision, is the group that was present at the
> meeting. Only if these people can not come to a clear consensus, the debate
> will be opened up to the larger community.
> We also established that the deadline for proposing a venue for LGM 2015
> should be minimum 3 months before LGM 2014 so that the decision can be made
> beforehand and announced at the meeting.
> Let's keep with this procedure? It's probably not perfect but to me it
> seems that things are put in place to make a reasonable choice.
> Femke
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