[LGM] Outcome/Finances / Re: Call for GSoC students at LGM Leipzig 2014

Louis Desjardins louis.desjardins at gmail.com
Fri Apr 4 16:52:53 PDT 2014

Hi Mario,

Could it be possible for you to ask Carol about the funding to see if it
would be at all possible to finance within the allowed budget the full trip
for those 2 students. I know the overall admin calculation was $500 per
person with a maximum of 4000 USD but if we are within limits would it be
possible, considering the distance, the cost and the financial situation of
those students, to have, for instance 1000 USD per student (I am only
guessing the numbers) so in the end it would turn out to be 2K out of 4K

I am encline to think it's something Carol would consider as long as we ask
her and as long as what we ask fits her overall budget.

Please let us know. I you need anything else before you discuss this,
please let me know as well.



2014-04-04 10:11 GMT+02:00 Mario Behling <mb at mariobehling.de>:

> Dear all,
> I would like to follow up on the GSoC student funding for LGM. We had
> two students who managed to join LGM - Fedor Morozov (OpenCV) and
> Sarup Banskota (GlitterGallery). Unfortunately many students could not
> come for some reasons and others had to cancel. Therefore we did not
> use the full funding of 4000 USD for 8 GSoC students. We also see that
> some Libre Graphics projects have very few student applications for
> GSoC or did not get accepted for GSoC.
> We had a workshop with former GSoC students and mentors at LGM
> yesterday and discussed reasons for this and ideas for the future. If
> you are interested in the outcome, please talk to some of the
> participants (e.g. Susan, Tavmjong, Fedor, Sarup etc.).
> Fedor also agreed to help spread the word and talk to his friends and
> community in Russia to come to future LGMs. He will also be a
> core-contact for the community and Google to bring GSoC students to
> future to LGM.
> Regarding the financial transactions, I have not received the funding
> from Google yet, but I have a PO (and I have paid the students
> upfront). As I wrote before LGM, we should only get the money for
> actual students participating and should return any left-over money
> (as this was the funding purpose). If there are any changes to this
> e.g. from Google's side, the money will of course go to the community.
> I have all the invoices of the students, PO of Google and transaction
> documents, which I will hand to the financial team for transparency
> and archiving until Saturday evening (April 5). If anyone has
> questions, this is your best point of contact then.
> Thank you,
> Mario
> On Mon, Feb 3, 2014 at 7:52 PM, Mario Behling <mb at mariobehling.de> wrote:
> > Dear all,
> >
> > I would like to remind you, that we have the chance to bring former
> > GSoC students to LGM this year. (GSoC of 2014 has not started yet, so
> > former years are fine.)
> >
> > Please ask students of graphics related projects to sign up here:
> goo.gl/NgKei4
> >
> > Carol from Google agreed to put up 4000 USD  (500USD per student for
> > up to 8 students; mentors cannot be funded unfortunately). In order to
> > fully utilize the funding, we should get 8 students who could come.
> >
> > We have 3 sign ups at the moment. One person comes from India and
> > requires over 1000 USD for the flight. Carol agreed that we can
> > distribute the funding freely among the students though. So, if we get
> > a student from Germany for example, who does not need so much funding,
> > we could use the remaining money for another student who needs more,
> > because he/she comes from further away.
> >
> > There is no specific deadline, but the earlier we have enough
> > students, the better. So, we can confirm them. If we should get too
> > many students, we will find a pragmatic solution with the LGM content
> > team and involved projects.
> >
> > Payments of the funding will be done by bank transfer or cash by me. I
> > will take care of the dealings with Google. Students have to buy the
> > flights beforehand by themselves and get reimbursed afterwards.
> >
> > At the moment, it does not look like we get too many students, in fact
> > quite a few students have written to me already that they
> > unfortunately cannot make it as they do not have time, because of
> > university etc.
> >
> > So, please ask your students to come to LGM and get the support
> > funding of Google.
> >
> > All the best,
> >
> > Mario
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