[LGM] How is LGM2015/6 location to be decided?

Louis Desjardins louis.desjardins at gmail.com
Tue Apr 8 06:36:40 PDT 2014

2014-04-08 9:05 GMT-04:00 Gregory Pittman <gpittman at iglou.com>:

> On 04/08/2014 02:05 PM, Louis Desjardins wrote:
> > I found the guidelines in web.archive:
> >
> http://web.archive.org/web/20110820232948/http://create.freedesktop.org/wiki/Conference_2011
> >
> > Main page
> >
> http://web.archive.org/web/20110820014642/http://create.freedesktop.org/wiki/Main_Page
> >
> > Old press releases could be used as templates or rephrased as new
> templates
> >
> http://web.archive.org/web/20100824221116/http://create.freedesktop.org/wiki/Press_Release_1
> >
> http://web.archive.org/web/20100824222904/http://create.freedesktop.org/wiki/Press_Release_2
> >
> > It would be great if this content could be copied to a new wiki for the
> > organisers -- or any set of pages that we could use as a framework,
> > templates, model, etc.
> >
> There's nothing wrong with having this on the Create site, but there
> should be a contemporaneous version on the LGM site also. This can be an
> aspect of "About LGM".
> I think this (..../Conference2011) can be trimmed down to have a section
> at the top with a simple list showing the factors, with links to any
> discussion or explanations farther down the page. It's quite excessively
> verbose.

Right. I didn't expect this to be all useful. I remember this existed and
disappeared as some point for technical and security issues with the wiki
itself. Now that we have acces to this content, we can make use of it,
update it, modify it and adapt it to today's reality.

> We need to underscore for emphasis some infrastructure issues that have
> come up frequently:
> Space: not just for the talks and Workshops/BOFs, BUT ALSO for ad hoc
> team and other meetings. We should be able to set up some way to
> electronically assign/claim space then post online so that someone could
> look up for example where the Gimp team is meeting today, or even that
> the team switched to some other room. Posting sheets of paper with such
> information is Ok, but on a practical level clumsy and requires that
> everyone knows where the central posting area is for such information,
> as well as someone keeping it up to date (is this really possible?).
> Connectivity: wifi access of course, and this needs to have a lot of
> bandwidth and be available in all meeting rooms. There also need to be
> MANY, MANY, MANY electrical outlets!

I was also looking for a checklist but could not find it. This shoud
include electrical outlets!

Redundancy on microphones is critical too. We ended up this LGM on one mike
and it's as though we had a car ending the race on three wheels... somehow
uncomfortable! :-)

> Audiovisual: Projection system needs to allow for the range of devices
> that will be connected (which implies asking speakers what they need
> ahead of the conference), with all necessary connecting cords. Onsite
> assistance is almost always required and should be readily available.
> This is part of the commitment of the sponsoring institution/venue. It
> would also be useful to have a similar/identical AV setup outside the
> room for the talks where speakers can check their needs and settings
> prior to their talk. Speakers should ideally have a Plan B if they can't
> get their own machine to connect and work properly.

Yeah, this should also go on the checklist. It's a general need. None of
this is tied to a specific venue.

We'd also need a checklist for the presenters [don't forget your connector,
what's your Plan B if your computer stops working, etc.]

What was said again about documenting? :-) Coders don't write
documentation. Users don't read documentation! Yet, we do need
documentation! :-)

This was an attempt at gathering some stuff that could be useful in the
future. We can dismiss what is of less importance (keep it for history,
it's only a few bytes) and concentrate on what's on the horizon!


> Greg
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