[LGM] Organizational Meeting Recap

[Dave Crossland]

Thanks for taking a lead on next year's event, Frank!

On Apr 23, 2017 5:23 PM, "Frank Trampe" <frank.trampe at gmail.com> wrote:

> (I didn't take notes, but Michael did, in case I'm missing something.)
>
> We had a meeting today to discuss the 2018 event and the organization's
> general future. We observed the following.
>
>    - Turnout this year was a bit lower than usual. Splitting prospective
>    local participants off into the separate but parallel GNUgraf conference,
>    the lack of money for travel reimbursements, and the distance from Europe
>    all contributed. There was also uncertainty about the availability of the
>    venue and thus the date of the conference that severely delayed
>    fundraising, organization, and promotion.
>    - There were people who wanted to help who were unable to do so due to
>    a lack of contacts and details who would contribute in the future if so
>    allowed.
>    - There was a lot of work for this year's event and for next year's
>    event that was never done because there wasn't anybody who was clearly
>    responsible.
>    - Specifically, we never sent the SPI letter drafted last year, and we
>    received proposals for 2018 venues last year and never responded.
>    - The discontinuity of administrative talent has deprived us of a lot
>    of valuable knowledge and experience.
>
>
> And so we resolved the following.
>
>    - A newly organized funding committee will push ahead with forming or
>    associating with an entity that can accept and disburse money. It will also
>    collect leads of potential global sponsors and, when ready, will solicit
>    money.
>    - We will solicit lists of past donors and organizational advice from
>    people who have helped to fund or to organize past events.
>    - Frank will contact potential hosts for 2018, determine whether the
>    venues are still available, and perhaps ask for cost estimates. We will
>    then select a venue, confirm dates, start working on the website, and
>    designate several people as responsible and one person as primarily
>    responsible for coordinating the 2018 event.
>    - Frank will bug people about all of these efforts until they are
>    complete, abandoned, or assigned to other people.
>
>
>
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