[LGM] Collaboration of LGM and C3VOC

Mon Dec 11 16:20:54 UTC 2017

Hello derpeter,

On 2017-12-11 12:25, derpeter wrote:
> On 10.12.2017 22:48, Jehan wrote:
>> Hello C3VOC!
> 
> Hey Jehan,
> 
>> 
>> How are you?
>> If not mistaken, we got no answer yet. I was wondering if you had a
>> look on your availability for the LGM event. Last I discussed with
>> some of your members on IRC, they were telling me you would be
>> interested.
>> As for us, we are interested to have C3VOC present in LGM.
>> Thanks!
> 
> sorry understood you email as it was just a status report and not a
> question.

Well it was both a status report and a question. I guess I didn't make 
my email explicit enough, sorry for this.
LGM organizers also need to decide things a bit in advance, especially 
since we are in the process of funding the event.

> I dont see any reason not to work with you guys. There is another event
> in parallel which also ask
> for our hardware which may be a problem.
> Can you give me some details how many parallel rooms you want to 
> record?

LGM always had a single conference room, and I think this is not meant 
to change.

Previous years, after lunch time, we usually had workshops, and several 
parallel workshops would run, but I don't know if it is important to 
shoot these as well.

So I'd say: just one room. But if I am wrong, LGM organizers, please 
speak up.

On your side, for a single room, I understand you would need to get over 
there a single 70kg car-trunk size box, is that it?
And how many people would you need to send?

Thanks.

Jehan

> derpeter
> 
> 
>> 
>> Jehan
>> 
>> On 2017-12-02 23:43, Jehan wrote:
>>> Hello everyone!
>>> 
>>> This is a first email to discuss a possible collaboration for the
>>> video handling (capture, streaming and uploading) of the next LGM (or
>>> maybe a next-next! Our own organization discussed of maybe organizing
>>> LGM in Paris in a few years, in which case I would definitely try to
>>> invite you again) by the C3VOC.
>>> 
>>> For everyone's sake, some links:
>>> - Chaos Computer Club Video Operation Center, aka C3VOC:
>>> https://c3voc.de/
>>> - Libre Graphics Meeting, aka LGM: 
>>> http://libregraphicsmeeting.org/2018/
>>>   LGM 2018 is at Seville, 26-30 April.
>>> 
>>> I already had a few interactions and discussions with the C3VOC, the
>>> last one being just now on IRC, so I will summarize what I
>>> know/understood:
>>> 
>>> * I once participated to an event (GUADEC 2016) where videos were
>>> handled by C3VOC and I was positively impressed by their whole video
>>> system. GUADEC 2016 had (working) streaming for several conference
>>> rooms in parallel, with basic (i.e. good) live composition, during 
>>> the
>>> whole conf, and the videos were uploaded automatically at the end of
>>> each conf on both youtube and media.ccc.de platforms (not sure how
>>> long it took, but one hour after our talk maybe, that was uploaded 
>>> and
>>> sharable, all in good quality). This is all I expect from conference
>>> videos.
>>> As an example of what they do, here was the streaming of our talk at
>>> GUADEC:
>>> https://media.ccc.de/v/42-zemarmot__open_animation_film_produced_with_foss
>>> 
>>> 
>>> * Their video system is home made and Free Software.
>>> See this conf for instance:
>>> https://media.ccc.de/v/froscon2016-1696-voctomix
>>> Code: https://github.com/crs-tools/ and 
>>> https://github.com/voc/voctomix
>>> 
>>> * Of course if the C3VOC comes to record LGM, I hope we will give 
>>> them
>>> a talk to present their video system as well! This is perfectly in
>>> topic with LGM. :-)
>>> 
>>> * They have a pending request for another conf in Austria on 27/28
>>> April. So depending on what happens with this other conf and if they
>>> don't have enough people to send to both confs, this may not be
>>> possible. But let's still initiate contact.
>>> 
>>> * The C3VOC needs:
>>> 20:22 < atze> Jehan: the basics are actually pretty simple.. we need 
>>> a
>>> decent network connectivity, helping hands, a bunch of artwork and an
>>> insurance for the equipment. in your case, transportation would be a
>>> very interesting thing in aspects of time and money...
>>> 20:23 < atze> so at least 3 things must be in place: the venue (resp.
>>> the technicians there) must fit, we need enough people on our end who
>>> want to do this (remember, all voluntary work) and at your end some
>>> funding needs to be done.
>>> 
>>> * Difficulties may be for the material:
>>> 22:09 < atze> to make a long story short, I have no idea how to get
>>> our equipment to spain efficiently, but it sounds very interesting..
>>> please write at mail to the address and we'll send you the checklist.
>>> there is still some time left and it takes some days to evaluate our
>>> human ressources :)
>>> 22:15 < Jehan> atze: how much of an equipement is there?
>>> 22:16 < atze> Jehan: we have flight cases, one per room. it has
>>> roughly the size of a small car's trunk and weighs 70kg
>>> => Since LGM has a single talk room, that means that we have to
>>> account for transportation of a single 70kg trunk.
>>> 
>>> * I told them that on my side, I would expect as a minimum that LGM
>>> pays their transportation and accomodation expenses obviously, and
>>> probably some catering (though I'm not the one to decide this, but I
>>> personally think this is the minimum).
>>> 
>>> * I explained them that LGM had about 400/500 participants at its 
>>> best
>>> (LGM Madrid in 2013, apparently 450:
>>> http://libregraphicsmeeting.org/2013/report/index.html) but that the
>>> participation really decreased lately. Of course we really hope to
>>> bring LGM back to its best. :-)
>>> 
>>> * LGM always has only one conference room at a time (no parallel 
>>> talk)
>>> and seeing previous years, it seems that makes about 15+ talks per
>>> full day (Madrid again had an impressive count of 89 talks on 4 days
>>> which is huge; though it seems to be rather 10-12 on other years, so
>>> it is not necessarily that packed).
>>> 
>>> * They wanted to know how many people we expect would watch the
>>> streams. I could not answer this question. I hope a lot. :P
>>> 
>>> And that's about it.
>>> As a conclusion, if we find interested local video teams, that may
>>> still be an alternative (maybe even better organisation and
>>> cost-wise), but the C3VOC participation seems like a very interesting
>>> solution to me as well.
>>> 
>>> Now if anyone has questions? More requirements? Check-list exchange? 
>>> :-)
>>> Thanks!
>>> 
>>> Jehan
>>> 
>>> --
>>> ZeMarmot open animation film
>>> http://film.zemarmot.net
>>> Patreon: https://patreon.com/zemarmot
>>> Tipeee: https://www.tipeee.com/zemarmot
>> 

-- 
ZeMarmot open animation film
http://film.zemarmot.net
Patreon: https://patreon.com/zemarmot
Tipeee: https://www.tipeee.com/zemarmot