[LGM] Collaboration of LGM and C3VOC

Tue Dec 12 17:15:35 UTC 2017

Hello!

On 2017-12-12 17:29, derpeter wrote:
> On 11.12.2017 17:20, Jehan wrote:
>> On your side, for a single room, I understand you would need to get
>> over there a single 70kg car-trunk size box, is that it?
> 
> correct. we once managed to fit it into a VW Golf with the rear seats 
> down.
> You probably want to check what transport like this would cost and than
> think about buying / renting stuff.
> If you do this every year it may be a better idea to build trabel 
> setup.

Does it have to be a car? Can't it be sent by plane? Or is it too 
sensitive a setup and you are afraid plane transportation would break 
it, etc.?

I'm just asking to know the available choices.

>> And how many people would you need to send?
> 
> If there is local help probably one person would be enough to set 
> things
> up. In general its a good idea to have

There will be local help of course.

> one person knowing the setup on side during the whole production.
> Depending on the number of hours of lecture per day
> this may require a second person.

In crowded years (and hopefully this year will be too), a full day of 
talks may be a bit long. Though there is also local help. I will let 
others answer to this.

In any case, I think I will let other people from the LGM organization 
to take over the conversation because I am not from the local 
organization team from Seville nor know much about the funding part.

Hopefully the collaboration will work out.

Jehan

>> Thanks.
>> 
>> Jehan
> 
> chears derpeter
> 
>> 
>>> derpeter
>>> 
>>> 
>>>> 
>>>> Jehan
>>>> 
>>>> On 2017-12-02 23:43, Jehan wrote:
>>>>> Hello everyone!
>>>>> 
>>>>> This is a first email to discuss a possible collaboration for the
>>>>> video handling (capture, streaming and uploading) of the next LGM 
>>>>> (or
>>>>> maybe a next-next! Our own organization discussed of maybe 
>>>>> organizing
>>>>> LGM in Paris in a few years, in which case I would definitely try 
>>>>> to
>>>>> invite you again) by the C3VOC.
>>>>> 
>>>>> For everyone's sake, some links:
>>>>> - Chaos Computer Club Video Operation Center, aka C3VOC:
>>>>> https://c3voc.de/
>>>>> - Libre Graphics Meeting, aka LGM:
>>>>> http://libregraphicsmeeting.org/2018/
>>>>>   LGM 2018 is at Seville, 26-30 April.
>>>>> 
>>>>> I already had a few interactions and discussions with the C3VOC, 
>>>>> the
>>>>> last one being just now on IRC, so I will summarize what I
>>>>> know/understood:
>>>>> 
>>>>> * I once participated to an event (GUADEC 2016) where videos were
>>>>> handled by C3VOC and I was positively impressed by their whole 
>>>>> video
>>>>> system. GUADEC 2016 had (working) streaming for several conference
>>>>> rooms in parallel, with basic (i.e. good) live composition, during 
>>>>> the
>>>>> whole conf, and the videos were uploaded automatically at the end 
>>>>> of
>>>>> each conf on both youtube and media.ccc.de platforms (not sure how
>>>>> long it took, but one hour after our talk maybe, that was uploaded 
>>>>> and
>>>>> sharable, all in good quality). This is all I expect from 
>>>>> conference
>>>>> videos.
>>>>> As an example of what they do, here was the streaming of our talk 
>>>>> at
>>>>> GUADEC:
>>>>> https://media.ccc.de/v/42-zemarmot__open_animation_film_produced_with_foss
>>>>> 
>>>>> 
>>>>> 
>>>>> * Their video system is home made and Free Software.
>>>>> See this conf for instance:
>>>>> https://media.ccc.de/v/froscon2016-1696-voctomix
>>>>> Code: https://github.com/crs-tools/ and
>>>>> https://github.com/voc/voctomix
>>>>> 
>>>>> * Of course if the C3VOC comes to record LGM, I hope we will give 
>>>>> them
>>>>> a talk to present their video system as well! This is perfectly in
>>>>> topic with LGM. :-)
>>>>> 
>>>>> * They have a pending request for another conf in Austria on 27/28
>>>>> April. So depending on what happens with this other conf and if 
>>>>> they
>>>>> don't have enough people to send to both confs, this may not be
>>>>> possible. But let's still initiate contact.
>>>>> 
>>>>> * The C3VOC needs:
>>>>> 20:22 < atze> Jehan: the basics are actually pretty simple.. we 
>>>>> need a
>>>>> decent network connectivity, helping hands, a bunch of artwork and 
>>>>> an
>>>>> insurance for the equipment. in your case, transportation would be 
>>>>> a
>>>>> very interesting thing in aspects of time and money...
>>>>> 20:23 < atze> so at least 3 things must be in place: the venue 
>>>>> (resp.
>>>>> the technicians there) must fit, we need enough people on our end 
>>>>> who
>>>>> want to do this (remember, all voluntary work) and at your end some
>>>>> funding needs to be done.
>>>>> 
>>>>> * Difficulties may be for the material:
>>>>> 22:09 < atze> to make a long story short, I have no idea how to get
>>>>> our equipment to spain efficiently, but it sounds very 
>>>>> interesting..
>>>>> please write at mail to the address and we'll send you the 
>>>>> checklist.
>>>>> there is still some time left and it takes some days to evaluate 
>>>>> our
>>>>> human ressources :)
>>>>> 22:15 < Jehan> atze: how much of an equipement is there?
>>>>> 22:16 < atze> Jehan: we have flight cases, one per room. it has
>>>>> roughly the size of a small car's trunk and weighs 70kg
>>>>> => Since LGM has a single talk room, that means that we have to
>>>>> account for transportation of a single 70kg trunk.
>>>>> 
>>>>> * I told them that on my side, I would expect as a minimum that LGM
>>>>> pays their transportation and accomodation expenses obviously, and
>>>>> probably some catering (though I'm not the one to decide this, but 
>>>>> I
>>>>> personally think this is the minimum).
>>>>> 
>>>>> * I explained them that LGM had about 400/500 participants at its 
>>>>> best
>>>>> (LGM Madrid in 2013, apparently 450:
>>>>> http://libregraphicsmeeting.org/2013/report/index.html) but that 
>>>>> the
>>>>> participation really decreased lately. Of course we really hope to
>>>>> bring LGM back to its best. :-)
>>>>> 
>>>>> * LGM always has only one conference room at a time (no parallel 
>>>>> talk)
>>>>> and seeing previous years, it seems that makes about 15+ talks per
>>>>> full day (Madrid again had an impressive count of 89 talks on 4 
>>>>> days
>>>>> which is huge; though it seems to be rather 10-12 on other years, 
>>>>> so
>>>>> it is not necessarily that packed).
>>>>> 
>>>>> * They wanted to know how many people we expect would watch the
>>>>> streams. I could not answer this question. I hope a lot. :P
>>>>> 
>>>>> And that's about it.
>>>>> As a conclusion, if we find interested local video teams, that may
>>>>> still be an alternative (maybe even better organisation and
>>>>> cost-wise), but the C3VOC participation seems like a very 
>>>>> interesting
>>>>> solution to me as well.
>>>>> 
>>>>> Now if anyone has questions? More requirements? Check-list
>>>>> exchange? :-)
>>>>> Thanks!
>>>>> 
>>>>> Jehan
>>>>> 
>>>>> --
>>>>> ZeMarmot open animation film
>>>>> http://film.zemarmot.net
>>>>> Patreon: https://patreon.com/zemarmot
>>>>> Tipeee: https://www.tipeee.com/zemarmot
>>>> 
>> 

-- 
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