[LGM] etherpads are out of band discussion: please make sure that they are documented in the lgm infrastructure!

[ale rimoldi]

hi

over the years we have used many etherpads and other collaborative
tools to get things done.

as it has been mentioned in the organizational meeting, at some time
there is a risk that the pads get lost (in that specific case i
think that the content has already been merged in the /lgm site, but i
have not checked).

can i suggest you that all the content of each (relevant) pad is copied
into the lgm infrastructure?

in the simplest case, it's enough to copy the content of the pad and
mail it to the mailing list (too).
this is often the case when an email or a letter is composed in a
collaborative way.

in other cases -- like the pads that have been created during the lgm
for the organizational meeting -- the content should really be on
the /lgm site. (and a copy or a link might be emailed here)

if you agree on the necessity to keep track of the content of the pads,
can we agree on a process similar to this one?

- each time you open a pad you should write at the very beginning who is
  in charge of publishing the content, with a provisional date for
  publication (the date can be postponed at any time but the person in
  charge must keep track of it).

- short living content can be emailed to this list.

- content with long term relevance (documentation, archiving) should
  really be on the /lgm site.
  please, create a page on the /lgm site short after creating the pad
  and put there the link to the pad.
  and make sure that when the document is not edited anymore, its
  content is copied into the /lgm site.

ciao
a.l.e