[LGM] announcing meetings and deadlines (Was: announcing LGM 2014?)

[ale rimoldi]

hi,
>
>
>     For one, the delay could be extended to one week if that makes
>     sense to all.
>
>     For two, without a clear answer (ie. I will [will not] participate in
>     the meeting) from each of the participants it should be assumed that
>     they didn't get the announcement and thus we should try contacting
>     them by other means, like a direct email to each one's address and not
>     a general call on a mailing list. If that won't do the trick, SMS or
>     direct phone call can also be means to reach everyone.
>
>
> I wouldn't feel happy having to contact each one through mail or any 
> personalized way since I know nobody will call to Venezuela to let me 
> know about a meeting :)
>
>
>     If everyone agree, we should put those simple rules on our
>     organisation page.
>
>
> Some simple rules pre-event could be easily followed so everyone is 
> aware of everything. Probably just setting up a 3 reminder mail to the 
> list and through Twitter/Facebook/$Random could be great (10 days 
> before, 5 days before, 1 day before)
>
>
>     Further thoughts anybody?
>
>
>

an sms / phonecall looks a bit overkill to me, too. (even if nowadays 
most people in here have free -- or very cheap -- international SMS).

but i would welcome it, if for each meeting and deadline there was a 
proper announce on this ML.

i would suggest that each time an action from all (or most) people on 
this list is needed, the person taking care of its organization should 
start a new thread (new subject, not a reply) specific to that action 
and not assume that people passively following (or ignoring) an existing 
discussion will notice it!

about knowing who is aware: having everybody replying to this list will 
probably produce too much noise (and is hard to check who has 
answered!). but the person making the "call", could create a pad, with 
the list of the persons expected to attend (i.e. by taking the list of 
subscribers or copy pasting an older list in a pad). this pad can be 
further used for the action/decision/meeting.

a notice four day in advance is mostly fine (the first meeting has been 
announced one or two days in advance, during bank holidays in 
several/some european countries! the second one has -- as far as i can 
tell -- not been "properly" announced on this list). one week delay 
would IMO be a good target if we can make exceptions. a few choices for 
the date and time could also help to find a fitting slot, if there is 
enough time left before the meeting.

finally, multiplying the communication channels (twitter, facebook, g+, 
...) is probably not going to make things easier to follow... but for a 
reminder: why not?



ciao
a.l.e
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