[LGM] LGM in Paris?

Thu Apr 27 21:45:43 UTC 2017

2017-04-27 14:58 GMT-04:00 ginger coons <ginger at adaptstudio.ca>:

>
>
> On Thu, Apr 27, 2017 at 12:58 PM, Jehan Pagès <jehan.marmottard at gmail.com>
> wrote:
>
>> Hi,
>>
>> On Thu, Apr 27, 2017 at 12:08 AM, Frank Trampe <frank.trampe at gmail.com>
>> wrote:
>> > Counting turnout is difficult, since people come and go from talk to
>> talk. I
>> > would be curious to know how many e-mail addresses we've collected each
>> > year, but I have no idea what happens to those. Anybody?
>>
>> Can we at least know the seat numbers of the conference rooms of
>> Madrid and Leipzig's LGM? Since the rooms were mostly filled (and even
>> a little more at times, I think), that would give a good idea of the
>> attendance size.
>> Is there anyone from the organization at that time who would have this
>> information?
>>
>
> 2013 is the best year as far as stats go, but some are also available for
> 2010 (Brussels) here: http://libregraphicsmeeting.or
> g/lgm/about/visitor-data/
>
> Here's the information on Madrid, per the 2013 report (
> http://libregraphicsmeeting.org/2013/report/index.html):
>
>    - 4 days, 89 scheduled talks, 10 workshops, 3 performances, 3
>    lectures, 15 lightning talks
>    - Hosted by Medialab Prado, Madrid (Spain)
>    - Full simultaneous translation in English and Spanish
>    - Registered on-line: 201
>    - Total participants: 450
>    - Programs distributed: 650
>    - Registered at Welcome Desk: 155
>
> Because local orgs do the data collection, it varies by year, as do any
> reports that come out.
>

Which raises the historical need for a final report that would help 1) the
organising team 2) the sponsoring team 3) the communication team 4) the
venue proposers 5) anyone who'd like to know more about LGM 6) etc. :)

But I know it’s very difficult to end up with such a report!

Thanks ginger for those accurate numbers.

> -g
>
>
>
>> > Your timeline (2019 or later) looks to be fine at this point. I haven't
>> > typed up the notes yet, but my call with the Saarbrücke folks was very
>> good,
>> > and, although we haven't talked yet, it sounds like the Milan folks are
>> > still interested too.
>>
>> Good to know!
>>
>> > Once we choose a venue for next year, we will start the global
>> fundraising
>> > efforts, but the results are not guaranteed at this point, and I think
>> that
>> > we ought to aim to have local sponsors cover venue costs
>
>
In my view, the venue should be sponsored by the host itself. Whether it’s
a uni, a school, an institute, a host organisation, etc. Renting a space
that would accomodate an uncertain number of participants would be a
nightmare budget wise. It’s been already something to struggle for money
only to sponsor the travel costs. Adding to this other heavy fees would be
hard to sustain.

Fundraising should be a non-stop effort with peaks.

A full LGM cycle would help describe better what’s needed.

In this list, we have plenty of ideas and discussions on that topic.

> at least until we
>> > get our house in order. This could be as simple as a sponsor
>> contributing
>> > the venue, but it could also involve writing grants, launching a
>> > locally-oriented Kickstarter campaign, or targeting local businesses
>> that
>> > might be interested in supporting the event. As Ginger mentioned,
>> getting an
>> > inside person (a faculty member at a university, for example) or the
>> > official backing of an interested department might score free space and
>> > support services where outsiders cannot get them.
>
>
Completely agree. It’s a necessity. Without that contact person, things can
rapidly become unmanageable!

> In any of these
>> > approaches, I think that bringing LGM to town is a reasonable value
>> > proposition for a lot of local parties, and I'd be happy to help to
>> make the
>> > specific arguments when the time comes.
>>
>> I would have no issue finding inside people, in particular in some
>> university in the suburb of Paris. I know a head person in one
>> university which teaches Blender. In another university (where I was a
>> guest teacher), I know the teachers would be quite interested.
>>
>> In Paris center, I don't know many people in universities anymore, but
>> I know they are still several universities of FLOSS enthusiasts who
>> regularly host events and provide servers to projects. So I believe it
>> should be quite possible to find the right inside people as well (of
>> course, I need to try to be sure).
>> Finding such a venue is not the biggest problem.
>>
>
>> Yet I have been interested to try out other types of hosting venue as
>> well. We have been discussing with other GIMP devs, and our feeling
>> about the success of Madrid's LGM was that it was organized by a place
>> made to organize such events (not a university, unlike all other
>> years). Also that was an arts place, which is even more what LGM
>> could/should be about. Maybe it is therefore worth looking into
>> similar places.
>>
>
Very good point! Madrid was in fact a huge success!

>
>> > I personally like being within the commuter rail system of a major
>> city, but
>> > I think that getting local turnout and engagement ought to be a major
>> > factor, and having a supportive institution might do more for that than
>> > being around a large population.
>>
>> Well wherever we would be in Paris suburb, we'd get a similar local
>> turnout most likely.
>>
>
Jehan, are you ok with the answers so far? Sorry we cannot be *very*
specific on numbers. However, a versatile room that can be turned on a
wider room with more chairs, pretty much like in Madrid would be a base on
which to build. Enough room for 300-400 people is fine AFAIK. Extra room
for smaller meetings and for workshop is a must. In the end, what makes LGM
great is certainly not the building! It’s the people!

By the way, if I am not mistaken, some FLOS events occur each year in the
same town, right? I don’t want to sound heretical or even, hysterical (!),
but wouldn’t that be an idea at least to consider and debate? I remember
walking out of Brussels’ venue and thinking out loud it was a great venue.
Same for Madrid (maybe even a bit better for the incredible space). This,
with no intention of saying other venues were not good (of course not!).
Might be worth to consider. Or, as PYCON does, make it happen 2 years in a
row in the same place. It may sound surprising but this in my view would
offload the whole LGM team. Lessons learned on the first year would pay on
the second. Then we could move on to a next place, if this is what we want.

Good night!

Louis

>
>> Jehan
>>
>> > On Wed, Apr 26, 2017 at 1:24 PM, Jehan Pagès <
>> jehan.marmottard at gmail.com>
>> > wrote:
>> >>
>> >> Hi all!
>> >>
>> >> As I told people in LGM Rio, we would be interested to host LGM in
>> >> Paris, but at the earlier in 2019 (even after if ever we don't get
>> >> early notices, I don't want any last-minute organization personally).
>> >>
>> >> Before I start contacting venues, I would like a few basic information:
>> >>
>> >> - in a successful LGM, what is the expected attendance? In other
>> >> words, what was the attendance in LGM Madrid or Leipzig (both were
>> >> definitely the meetings with the most people in the 5 LGMs we were a
>> >> part of)?
>> >>
>> >> - I have several ideas already of cool places, some Free Software
>> >> loving universities, cool hacker-loving places, cinema event places… I
>> >> expect the location could be offered in some places, but would
>> >> definitely be charged in others (though the places where I expect
>> >> charging are pretty cool). What is the usual politics we should have
>> >> on the topic?
>> >>
>> >> - I know universities outside of Paris which are very Free
>> >> Software-friendly (some of them where I have been a guest teacher at
>> >> times). That could be a good entry point. Now I also know of several
>> >> universities in Paris itself which are Free Software friendly as well
>> >> (like my former university back as a student, which offers Free
>> >> Software mirrors).
>> >> Do we prefer to be *in* Paris absolutely or is being in the suburb
>> >> acceptable? "In-Paris" is obviously cool and much nicer for people who
>> >> want more social events and visiting, etc. But it is also much more
>> >> expensive (hotels as well as food) which is less welcoming to
>> >> interested parties with less income. What's the preference?
>> >>
>> >> Jehan
>> >>
>> >> --
>> >> ZeMarmot open animation film
>> >> http://film.zemarmot.net
>> >> Patreon: https://patreon.com/zemarmot
>> >> Tipeee: https://www.tipeee.com/zemarmot
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>> >
>> >
>> >
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>>
>>
>>
>> --
>> ZeMarmot open animation film
>> http://film.zemarmot.net
>> Patreon: https://patreon.com/zemarmot
>> Tipeee: https://www.tipeee.com/zemarmot
>> _______________________________________________
>> Libre-graphics-meeting mailing list
>> Libre-graphics-meeting at lists.freedesktop.org
>> https://lists.freedesktop.org/mailman/listinfo/libre-graphics-meeting
>>
>
>
>
> --
> ginger "all-lower-case" coons
> adaptstudio.ca
> Phone: 647.865.7757 <(647)%20865-7757>
> Skype: gingercoons
> XMPP: ginger at adaptstudio.ca
>
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