[LGM] Formal Motion on 2018 and 2019 Venues

Tue May 9 11:46:33 UTC 2017

In light of this new information, let's temporarily suspend voting. I've
asked the Milan folks about whether they could do 2018 instead, and, if so,
I will propose swapping.

I also apologize for the confusion. I'm not sure who wrote the original
venue proposal document, but it showed dates in April of next year, so I
didn't discuss that in my recheck call with Soenke a few weeks ago.

On Tue, May 9, 2017 at 6:44 AM, Soenke Zehle <soenke at kein.org> wrote:

> Hi all,
>
> big misunderstanding on my part, I thought that you would vote on the
> venue first, then we'd go for picking a date that works best for
> everyone. But if there's interest in working with regional partners,
> coop with the (amazing) demoscene event etc, then 2019 would make a
> lot more sense for us. At least if LGM is a second-quarter event.
>
> As I had written funding-wise I think we'd be able to get similar
> support, i.e. low / no venue cost etc.  Hope this doesn't confuse
> things too much - but since Zoe seems ready to roll for 2018, maybe
> that's a way to proceed.
>
> bestest, apologies for whatever confusion this creates.
>
> Soenke
>
> 2017-05-09 8:23 GMT+02:00 Soenke Zehle <soenke at kein.org>:
> > Hi all,
> >
> > happy to answer whatever questions you may have. We didn't mean to
> > push but depending on the likely scope of the event it does need a bit
> > of organizing time.
> >
> > We also really enjoyed the discussion about Paris because we feel that
> > especially now we need to make sure that cross-border cooperation is
> > something we want and are comfortable with. Whatever you think about
> > the EU, Europe works at the grassroots level, and because we have
> > colleagues in Metz (incl. http://tcrm-blida.com/) and Luxembourg
> > (http://www.rockhal.lu/rocklab/, http://www.technoport.lu), each about
> > an hour away, we would like them to act as co-hosts to whatever extent
> > possible, linking the event to their local FLOSS dynamics and possible
> > developing satellite events there. Jehan, if this would interest you
> > and your colleagues, let's talk (regardless of whether we end up doing
> > this in 2018 or 2019).
> >
> > Frank, after talking to my colleagues we feel that we would have
> > similar co-funding opportunities for 2019, all of which remain to be
> > confirmed of course. So I really want to emphasize that 2018 and 2019
> > are both ok options for us. If 2018, first or second quarter might be
> > a bit ambititious though, Sept would probably work better. For 2019,
> > however, there would be more time to synch an LGM with
> > https://2017.revision-party.net/ which always occurs (not which is
> > always carefully organized by a group of highly committed people).
> >
> >
> > Best,
> >
> > Soenke
> >
> > 2017-05-08 20:54 GMT+02:00 Frank Trampe <frank.trampe at gmail.com>:
> >> Good call on adding the links.
> >>
> >> We ought at least to build out a branding-compatible template for next
> >> year's website before handing off to local organizers, so I've started
> a new
> >> thread to get a web team together and to find our branding elements.
> >>
> >>
> >> On Mon, May 8, 2017 at 1:46 PM, Jehan Pagès <jehan.marmottard at gmail.com
> >
> >> wrote:
> >>>
> >>> Hi,
> >>>
> >>> On Mon, May 8, 2017 at 8:04 PM, Frank Trampe <frank.trampe at gmail.com>
> >>> wrote:
> >>> > Per Lara's suggestion, I have opened an Etherpad document here (
> >>> > https://etherpad.openstack.org/p/LGM_2018_Venue_Poll ) to record
> votes
> >>> > prior
> >>> > to the IRC chat, and I have voted. I encourage others to do so as
> soon
> >>> > as
> >>> > possible.
> >>>
> >>> I have read both propositions and voted yes to both.
> >>> Also I added the links to the proposals on the pad as well, so that
> >>> people don't have to dig in the ML history to find these.
> >>>
> >>> > Per Louis's suggestion, I set the deadline for the 2019 question a
> week
> >>> > later so that we can focus on 2018 over the next week or so.
> >>>
> >>> Good. A week is ok. But there is no reason to delay much more. So
> >>> that's a good delay choice. :-)
> >>>
> >>> What would be really good as the next step for the 2018 LGM
> >>> (Saarbruecken if we agree on this, which seem like it will be the
> >>> case) will be that as soon as the vote is over, a new Wordpress is
> >>> installed under 2018/ on the web server, not public yet (or at least
> >>> not the default redirection) and an admin account could be given to
> >>> the local team for them to design it. Ideally in the next few months,
> >>> a brand new website at Saarbruecken colors could be up and publicly
> >>> visible with the basic information (the kind of information from the
> >>> proposal is a start). This should also help for funding to have a web
> >>> presence.
> >>>
> >>> Jehan
> >>>
> >>> P.S.: thanks Frank for making this all in the public mailing list. As
> >>> you know, I really much appreciate this! :-)
> >>>
> >>> > On Mon, May 8, 2017 at 12:46 PM, Louis Desjardins
> >>> > <louis.desjardins at gmail.com> wrote:
> >>> >>
> >>> >> 2017-05-08 11:15 GMT-04:00 Frank Trampe <frank.trampe at gmail.com>:
> >>> >>>
> >>> >>> The reason that I'm trying to push this along is that Soenke from
> >>> >>> Saarbruecken had mentioned that he would probably need to start the
> >>> >>> formal
> >>> >>> process on some of the grants by the beginning of June.
> >>> >>
> >>> >>
> >>> >> Hi Frank,
> >>> >>
> >>> >> It’s very much appreciated that you push this.
> >>> >>
> >>> >> With no intention of slowing things down, my take is we should
> stick to
> >>> >> our voting process. What has become urgent can be treated as such.
> >>> >>
> >>> >> Keeping the focus on Saarbruecken for the 2018 decision in a timely
> >>> >> manner
> >>> >> for the host is the way to go, IMO.
> >>> >>
> >>> >> Once 2018 has the go, we can concentrate on 2019. Which can happen
> also
> >>> >> as
> >>> >> quickly as possible.
> >>> >>
> >>> >> Thanks for raising the flag!
> >>> >>
> >>> >> Cheers,
> >>> >>
> >>> >> Louis
> >>> >>
> >>> >>
> >>> >>>
> >>> >>>
> >>> >>> What sort of additional information would you like to request from
> the
> >>> >>> hosts? I already verified that the information in their proposals
> was
> >>> >>> still
> >>> >>> valid, and, since they're already being so generous with their
> time, I
> >>> >>> don't
> >>> >>> want to subject them to any unnecessary repetition.
> >>> >>>
> >>> >>> I may be in transit at the time of the proposed meeting next week.
> >>> >>> Would
> >>> >>> somebody save a chat log? And could we elaborate in advance what
> >>> >>> alternative
> >>> >>> courses of action would be discussed?
> >>> >>>
> >>> >>>
> >>> >>> On Mon, May 8, 2017 at 10:03 AM, Joao S. O. Bueno <
> gwidion at gmail.com>
> >>> >>> wrote:
> >>> >>>>
> >>> >>>> On 8 May 2017 at 11:30, Frank Trampe <frank.trampe at gmail.com>
> wrote:
> >>> >>>> > (This is the first time that we've done this on the main list
> >>> >>>> > rather
> >>> >>>> > than
> >>> >>>> > the organization list, I think, so bear with me.)
> >>> >>>> >
> >>> >>>> > LGM has received hosting proposals from Saarbruecken and Milan
> for
> >>> >>>> > the
> >>> >>>> > 2018
> >>> >>>> > and 2019 events. Both proposals are very strong and combine
> >>> >>>> > exciting
> >>> >>>> > locations and facilities with interested and supportive local
> >>> >>>> > communities,
> >>> >>>> > and so I believe that it makes sense to accept both of them. The
> >>> >>>> > Saarbruecken team have some significant fundraising
> opportunities
> >>> >>>> > that
> >>> >>>> > may
> >>> >>>> > only be available for 2018, though, so it makes sense, at least
> to
> >>> >>>> > me,
> >>> >>>> > that
> >>> >>>> > we meet in Saarbruecken in 2018 and Milan in 2019.
> >>> >>>> >
> >>> >>>> > As such, I propose the following motion:
> >>> >>>> >
> >>> >>>> > The Libre Graphics Meeting will take place in Saarbruecken in
> 2018
> >>> >>>> > with
> >>> >>>> > Soenke Zehle as lead local organizer and in Milan in 2019 with
> Zoe
> >>> >>>> > Romano as
> >>> >>>> > lead local organizer.
> >>> >>>>
> >>> >>>>
> >>> >>>> Hi Frank - I thank you for acting as an embassador to the
> proponents
> >>> >>>> of both venues,
> >>> >>>> but before casting  a "formal vote" - or whatever- I think it
> would
> >>> >>>> be
> >>> >>>> nice to have the direct
> >>> >>>> "voice" of both proponents in an updated e-mail on this list :-)
> >>> >>>>
> >>> >>>> Tehn we could do one thing I not do for the 2017 conference and
> that
> >>> >>>> was
> >>> >>>> pointed
> >>> >>>> as the main motive for the small size of this years issue: we do a
> >>> >>>> live meeting on
> >>> >>>> IRC to debate the pros and cons of either proposal (or another
> >>> >>>> approach)
> >>> >>>> - and
> >>> >>>> settle for that.
> >>> >>>>
> >>> >>>> In oder not to stall things, I propose the date-time for this
> meeting
> >>> >>>> to
> >>> >>>> be
> >>> >>>> at 21h00 C.E.T. next Thursday (May, the 11th) on freenode #LGM.
> >>> >>>>
> >>> >>>>
> >>> >>>> (We don't have to decide the venue this week - and we have had
> more
> >>> >>>> people
> >>> >>>> talking here than over the last several months  - but this things
> >>> >>>> could be discussed
> >>> >>>> live)
> >>> >>>> >
> >>> >>>>
> >>> >>>>   js
> >>> >>>>  -><-
> >>> >>>> >
> >>> >>>> > It's very important that we resolve this in a timely fashion so
> >>> >>>> > that
> >>> >>>> > our
> >>> >>>> > hosts can begin planning, scheduling, networking, and
> fundraising.
> >>> >>>> > It's also
> >>> >>>> > important that we get positive responses here; silence is not a
> >>> >>>> > very
> >>> >>>> > reassuring form of endorsement.
> >>> >>>> >
> >>> >>>> >
> >>> >>>> > _______________________________________________
> >>> >>>> > Libre-graphics-meeting mailing list
> >>> >>>> > Libre-graphics-meeting at lists.freedesktop.org
> >>> >>>> >
> >>> >>>> > https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>> >>>> >
> >>> >>>> _______________________________________________
> >>> >>>> Libre-graphics-meeting mailing list
> >>> >>>> Libre-graphics-meeting at lists.freedesktop.org
> >>> >>>> https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>> >>>
> >>> >>>
> >>> >>>
> >>> >>> _______________________________________________
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> >>> >>> Libre-graphics-meeting at lists.freedesktop.org
> >>> >>> https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>> >>>
> >>> >>
> >>> >>
> >>> >> _______________________________________________
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> >>> >> https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>> >>
> >>> >
> >>> >
> >>> > _______________________________________________
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> >>> > https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>> >
> >>>
> >>>
> >>>
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> >>
> >>
> >>
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> >>
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