[LGM] Formal Motion on 2018 and 2019 Venues

Tue May 9 11:49:42 UTC 2017

(And given how much time had passed and the uncertain provenance of the
proposal document, it certainly would have been good for me to confirm
that.)

On Tue, May 9, 2017 at 6:46 AM, Frank Trampe <frank.trampe at gmail.com> wrote:

> In light of this new information, let's temporarily suspend voting. I've
> asked the Milan folks about whether they could do 2018 instead, and, if so,
> I will propose swapping.
>
> I also apologize for the confusion. I'm not sure who wrote the original
> venue proposal document, but it showed dates in April of next year, so I
> didn't discuss that in my recheck call with Soenke a few weeks ago.
>
>
> On Tue, May 9, 2017 at 6:44 AM, Soenke Zehle <soenke at kein.org> wrote:
>
>> Hi all,
>>
>> big misunderstanding on my part, I thought that you would vote on the
>> venue first, then we'd go for picking a date that works best for
>> everyone. But if there's interest in working with regional partners,
>> coop with the (amazing) demoscene event etc, then 2019 would make a
>> lot more sense for us. At least if LGM is a second-quarter event.
>>
>> As I had written funding-wise I think we'd be able to get similar
>> support, i.e. low / no venue cost etc.  Hope this doesn't confuse
>> things too much - but since Zoe seems ready to roll for 2018, maybe
>> that's a way to proceed.
>>
>> bestest, apologies for whatever confusion this creates.
>>
>> Soenke
>>
>> 2017-05-09 8:23 GMT+02:00 Soenke Zehle <soenke at kein.org>:
>> > Hi all,
>> >
>> > happy to answer whatever questions you may have. We didn't mean to
>> > push but depending on the likely scope of the event it does need a bit
>> > of organizing time.
>> >
>> > We also really enjoyed the discussion about Paris because we feel that
>> > especially now we need to make sure that cross-border cooperation is
>> > something we want and are comfortable with. Whatever you think about
>> > the EU, Europe works at the grassroots level, and because we have
>> > colleagues in Metz (incl. http://tcrm-blida.com/) and Luxembourg
>> > (http://www.rockhal.lu/rocklab/, http://www.technoport.lu), each about
>> > an hour away, we would like them to act as co-hosts to whatever extent
>> > possible, linking the event to their local FLOSS dynamics and possible
>> > developing satellite events there. Jehan, if this would interest you
>> > and your colleagues, let's talk (regardless of whether we end up doing
>> > this in 2018 or 2019).
>> >
>> > Frank, after talking to my colleagues we feel that we would have
>> > similar co-funding opportunities for 2019, all of which remain to be
>> > confirmed of course. So I really want to emphasize that 2018 and 2019
>> > are both ok options for us. If 2018, first or second quarter might be
>> > a bit ambititious though, Sept would probably work better. For 2019,
>> > however, there would be more time to synch an LGM with
>> > https://2017.revision-party.net/ which always occurs (not which is
>> > always carefully organized by a group of highly committed people).
>> >
>> >
>> > Best,
>> >
>> > Soenke
>> >
>> > 2017-05-08 20:54 GMT+02:00 Frank Trampe <frank.trampe at gmail.com>:
>> >> Good call on adding the links.
>> >>
>> >> We ought at least to build out a branding-compatible template for next
>> >> year's website before handing off to local organizers, so I've started
>> a new
>> >> thread to get a web team together and to find our branding elements.
>> >>
>> >>
>> >> On Mon, May 8, 2017 at 1:46 PM, Jehan Pagès <
>> jehan.marmottard at gmail.com>
>> >> wrote:
>> >>>
>> >>> Hi,
>> >>>
>> >>> On Mon, May 8, 2017 at 8:04 PM, Frank Trampe <frank.trampe at gmail.com>
>> >>> wrote:
>> >>> > Per Lara's suggestion, I have opened an Etherpad document here (
>> >>> > https://etherpad.openstack.org/p/LGM_2018_Venue_Poll ) to record
>> votes
>> >>> > prior
>> >>> > to the IRC chat, and I have voted. I encourage others to do so as
>> soon
>> >>> > as
>> >>> > possible.
>> >>>
>> >>> I have read both propositions and voted yes to both.
>> >>> Also I added the links to the proposals on the pad as well, so that
>> >>> people don't have to dig in the ML history to find these.
>> >>>
>> >>> > Per Louis's suggestion, I set the deadline for the 2019 question a
>> week
>> >>> > later so that we can focus on 2018 over the next week or so.
>> >>>
>> >>> Good. A week is ok. But there is no reason to delay much more. So
>> >>> that's a good delay choice. :-)
>> >>>
>> >>> What would be really good as the next step for the 2018 LGM
>> >>> (Saarbruecken if we agree on this, which seem like it will be the
>> >>> case) will be that as soon as the vote is over, a new Wordpress is
>> >>> installed under 2018/ on the web server, not public yet (or at least
>> >>> not the default redirection) and an admin account could be given to
>> >>> the local team for them to design it. Ideally in the next few months,
>> >>> a brand new website at Saarbruecken colors could be up and publicly
>> >>> visible with the basic information (the kind of information from the
>> >>> proposal is a start). This should also help for funding to have a web
>> >>> presence.
>> >>>
>> >>> Jehan
>> >>>
>> >>> P.S.: thanks Frank for making this all in the public mailing list. As
>> >>> you know, I really much appreciate this! :-)
>> >>>
>> >>> > On Mon, May 8, 2017 at 12:46 PM, Louis Desjardins
>> >>> > <louis.desjardins at gmail.com> wrote:
>> >>> >>
>> >>> >> 2017-05-08 11:15 GMT-04:00 Frank Trampe <frank.trampe at gmail.com>:
>> >>> >>>
>> >>> >>> The reason that I'm trying to push this along is that Soenke from
>> >>> >>> Saarbruecken had mentioned that he would probably need to start
>> the
>> >>> >>> formal
>> >>> >>> process on some of the grants by the beginning of June.
>> >>> >>
>> >>> >>
>> >>> >> Hi Frank,
>> >>> >>
>> >>> >> It’s very much appreciated that you push this.
>> >>> >>
>> >>> >> With no intention of slowing things down, my take is we should
>> stick to
>> >>> >> our voting process. What has become urgent can be treated as such.
>> >>> >>
>> >>> >> Keeping the focus on Saarbruecken for the 2018 decision in a timely
>> >>> >> manner
>> >>> >> for the host is the way to go, IMO.
>> >>> >>
>> >>> >> Once 2018 has the go, we can concentrate on 2019. Which can happen
>> also
>> >>> >> as
>> >>> >> quickly as possible.
>> >>> >>
>> >>> >> Thanks for raising the flag!
>> >>> >>
>> >>> >> Cheers,
>> >>> >>
>> >>> >> Louis
>> >>> >>
>> >>> >>
>> >>> >>>
>> >>> >>>
>> >>> >>> What sort of additional information would you like to request
>> from the
>> >>> >>> hosts? I already verified that the information in their proposals
>> was
>> >>> >>> still
>> >>> >>> valid, and, since they're already being so generous with their
>> time, I
>> >>> >>> don't
>> >>> >>> want to subject them to any unnecessary repetition.
>> >>> >>>
>> >>> >>> I may be in transit at the time of the proposed meeting next week.
>> >>> >>> Would
>> >>> >>> somebody save a chat log? And could we elaborate in advance what
>> >>> >>> alternative
>> >>> >>> courses of action would be discussed?
>> >>> >>>
>> >>> >>>
>> >>> >>> On Mon, May 8, 2017 at 10:03 AM, Joao S. O. Bueno <
>> gwidion at gmail.com>
>> >>> >>> wrote:
>> >>> >>>>
>> >>> >>>> On 8 May 2017 at 11:30, Frank Trampe <frank.trampe at gmail.com>
>> wrote:
>> >>> >>>> > (This is the first time that we've done this on the main list
>> >>> >>>> > rather
>> >>> >>>> > than
>> >>> >>>> > the organization list, I think, so bear with me.)
>> >>> >>>> >
>> >>> >>>> > LGM has received hosting proposals from Saarbruecken and Milan
>> for
>> >>> >>>> > the
>> >>> >>>> > 2018
>> >>> >>>> > and 2019 events. Both proposals are very strong and combine
>> >>> >>>> > exciting
>> >>> >>>> > locations and facilities with interested and supportive local
>> >>> >>>> > communities,
>> >>> >>>> > and so I believe that it makes sense to accept both of them.
>> The
>> >>> >>>> > Saarbruecken team have some significant fundraising
>> opportunities
>> >>> >>>> > that
>> >>> >>>> > may
>> >>> >>>> > only be available for 2018, though, so it makes sense, at
>> least to
>> >>> >>>> > me,
>> >>> >>>> > that
>> >>> >>>> > we meet in Saarbruecken in 2018 and Milan in 2019.
>> >>> >>>> >
>> >>> >>>> > As such, I propose the following motion:
>> >>> >>>> >
>> >>> >>>> > The Libre Graphics Meeting will take place in Saarbruecken in
>> 2018
>> >>> >>>> > with
>> >>> >>>> > Soenke Zehle as lead local organizer and in Milan in 2019 with
>> Zoe
>> >>> >>>> > Romano as
>> >>> >>>> > lead local organizer.
>> >>> >>>>
>> >>> >>>>
>> >>> >>>> Hi Frank - I thank you for acting as an embassador to the
>> proponents
>> >>> >>>> of both venues,
>> >>> >>>> but before casting  a "formal vote" - or whatever- I think it
>> would
>> >>> >>>> be
>> >>> >>>> nice to have the direct
>> >>> >>>> "voice" of both proponents in an updated e-mail on this list :-)
>> >>> >>>>
>> >>> >>>> Tehn we could do one thing I not do for the 2017 conference and
>> that
>> >>> >>>> was
>> >>> >>>> pointed
>> >>> >>>> as the main motive for the small size of this years issue: we do
>> a
>> >>> >>>> live meeting on
>> >>> >>>> IRC to debate the pros and cons of either proposal (or another
>> >>> >>>> approach)
>> >>> >>>> - and
>> >>> >>>> settle for that.
>> >>> >>>>
>> >>> >>>> In oder not to stall things, I propose the date-time for this
>> meeting
>> >>> >>>> to
>> >>> >>>> be
>> >>> >>>> at 21h00 C.E.T. next Thursday (May, the 11th) on freenode #LGM.
>> >>> >>>>
>> >>> >>>>
>> >>> >>>> (We don't have to decide the venue this week - and we have had
>> more
>> >>> >>>> people
>> >>> >>>> talking here than over the last several months  - but this things
>> >>> >>>> could be discussed
>> >>> >>>> live)
>> >>> >>>> >
>> >>> >>>>
>> >>> >>>>   js
>> >>> >>>>  -><-
>> >>> >>>> >
>> >>> >>>> > It's very important that we resolve this in a timely fashion so
>> >>> >>>> > that
>> >>> >>>> > our
>> >>> >>>> > hosts can begin planning, scheduling, networking, and
>> fundraising.
>> >>> >>>> > It's also
>> >>> >>>> > important that we get positive responses here; silence is not a
>> >>> >>>> > very
>> >>> >>>> > reassuring form of endorsement.
>> >>> >>>> >
>> >>> >>>> >
>> >>> >>>> > _______________________________________________
>> >>> >>>> > Libre-graphics-meeting mailing list
>> >>> >>>> > Libre-graphics-meeting at lists.freedesktop.org
>> >>> >>>> >
>> >>> >>>> > https://lists.freedesktop.org/mailman/listinfo/libre-graphic
>> s-meeting
>> >>> >>>> >
>> >>> >>>> _______________________________________________
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>> >>> >>>> https://lists.freedesktop.org/mailman/listinfo/libre-graphic
>> s-meeting
>> >>> >>>
>> >>> >>>
>> >>> >>>
>> >>> >>> _______________________________________________
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>> >>> >>> https://lists.freedesktop.org/mailman/listinfo/libre-graphic
>> s-meeting
>> >>> >>>
>> >>> >>
>> >>> >>
>> >>> >> _______________________________________________
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>> >>> >>
>> >>> >
>> >>> >
>> >>> > _______________________________________________
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>> >>> >
>> >>>
>> >>>
>> >>>
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>> >>
>> >>
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