[LGM] LGM 2021 Process

[Frank Trampe]

At today's organizational meeting, we discussed the path forward to
approving the 2021 proposal from Sri Lanka
<https://hackmd.io/m4nzIvaPTpmWB-LT64GJSA>. We discussed the following
considerations.

   - It is very much in our interest to approve a 2021 proposal in the near
   future so as to let the team start planning and to work alongside the 2020
   team for practice.
   - It is important that anybody hosting LGM be familiar with it and know
   people in the community to facilitate communication in both directions.
   Several people want to be assured that the prospective 2021 team have at
   least one representative at the 2020 event.
   - Turn-out in general matters, but turn-out among people on existing
   teams is also important, as a large part of the purpose of the meeting is
   to coordinate the activities of project teams.
   - Due to travel cost, unless our fundraising continues apace, some
   people who come to LGM when it is in Europe would almost certainly not go
   to Sri Lanka.
   - Others may have other concerns that would keep them from going.
   - On the other hand, all present agreed that it was acceptable to make
   some sacrifices with regard to attendance by regulars if proportional to
   the engagement opportunities provided by venturing outside our traditional
   realm.
   - We all want the event to be truly global and want to find a way to
   involve people from around the world.

With those matters in mind, we sort of resolved the following, without a
formal vote.

   - Those with potential concerns about the Sri Lanka proposal will
   research them and present any unresolved concerns within the next two weeks
   or so, either on the list or to individual global organizers if they desire
   privacy for some reason.
   - We will then engage with the prospective local organizers to answer
   remaining questions.
   - Assuming that all remains on track and that the prospective local team
   is able to participate in the planning of the 2020 event and can send a
   representative to the event, we will move to ratify the 2021 proposal in
   the next month or so.
   - If we go ahead with the 2021 event in Sri Lanka, we will try to ensure
   that 2022 is in Europe so that people unable to go do not drift away.

Others present, please fill in anything I missed and correct anything I got
wrong.

Given the lack of alternative proposals and the undesirability of skipping
a year, there is a natural presumption that we will accept the proposal
absent a deal-breaker, so, if you have serious objections, please present
them now. On the flip side, the health of the event depends in some part on
the community support that it enjoys, so, if you are excited about the
proposal, please get involved.
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