[LGM] Formal Motion on 2018 and 2019 Venues

Mon May 22 05:28:19 UTC 2017

Bad news. Zoe checked with her team and doesn't feel comfortable committing
to 2018. Both teams have put a lot of effort into planning absolutely
top-notch events, and, understandably, neither wants to waste that by doing
the event halfway.

So we are once more adrift for 2018. This would be a time for people who
think that they could host some sort of meeting, not necessarily a
top-notch, blockbuster type, to say so. I could host such an event in Saint
Louis and probably even get a letter from the governor to help folks get
through immigration, but hosting in America still isn't ideal.

Given the urgency of resolving this issue, I propose that we defer the 2019
and 2020 decisions for a month or two. I won't let them be forgotten
entirely, though.

On Tue, May 9, 2017 at 7:29 AM, Jehan Pagès <jehan.marmottard at gmail.com>
wrote:

> Hi!
>
> On Tue, May 9, 2017 at 1:44 PM, Soenke Zehle <soenke at kein.org> wrote:
> > Hi all,
> >
> > big misunderstanding on my part, I thought that you would vote on the
> > venue first, then we'd go for picking a date that works best for
> > everyone. But if there's interest in working with regional partners,
> > coop with the (amazing) demoscene event etc, then 2019 would make a
> > lot more sense for us. At least if LGM is a second-quarter event.
>
> Let's see how Milan answers to Frank's email. For information, if
> things get problematic, I have no problem in seeing LGM dates change.
> The 6 LGM I have been in were always in April/May indeed, but if need
> be, it could be later, no?
>
> Jehan
>
> > As I had written funding-wise I think we'd be able to get similar
> > support, i.e. low / no venue cost etc.  Hope this doesn't confuse
> > things too much - but since Zoe seems ready to roll for 2018, maybe
> > that's a way to proceed.
> >
> > bestest, apologies for whatever confusion this creates.
> >
> > Soenke
> >
> > 2017-05-09 8:23 GMT+02:00 Soenke Zehle <soenke at kein.org>:
> >> Hi all,
> >>
> >> happy to answer whatever questions you may have. We didn't mean to
> >> push but depending on the likely scope of the event it does need a bit
> >> of organizing time.
> >>
> >> We also really enjoyed the discussion about Paris because we feel that
> >> especially now we need to make sure that cross-border cooperation is
> >> something we want and are comfortable with. Whatever you think about
> >> the EU, Europe works at the grassroots level, and because we have
> >> colleagues in Metz (incl. http://tcrm-blida.com/) and Luxembourg
> >> (http://www.rockhal.lu/rocklab/, http://www.technoport.lu), each about
> >> an hour away, we would like them to act as co-hosts to whatever extent
> >> possible, linking the event to their local FLOSS dynamics and possible
> >> developing satellite events there. Jehan, if this would interest you
> >> and your colleagues, let's talk (regardless of whether we end up doing
> >> this in 2018 or 2019).
> >>
> >> Frank, after talking to my colleagues we feel that we would have
> >> similar co-funding opportunities for 2019, all of which remain to be
> >> confirmed of course. So I really want to emphasize that 2018 and 2019
> >> are both ok options for us. If 2018, first or second quarter might be
> >> a bit ambititious though, Sept would probably work better. For 2019,
> >> however, there would be more time to synch an LGM with
> >> https://2017.revision-party.net/ which always occurs (not which is
> >> always carefully organized by a group of highly committed people).
> >>
> >>
> >> Best,
> >>
> >> Soenke
> >>
> >> 2017-05-08 20:54 GMT+02:00 Frank Trampe <frank.trampe at gmail.com>:
> >>> Good call on adding the links.
> >>>
> >>> We ought at least to build out a branding-compatible template for next
> >>> year's website before handing off to local organizers, so I've started
> a new
> >>> thread to get a web team together and to find our branding elements.
> >>>
> >>>
> >>> On Mon, May 8, 2017 at 1:46 PM, Jehan Pagès <
> jehan.marmottard at gmail.com>
> >>> wrote:
> >>>>
> >>>> Hi,
> >>>>
> >>>> On Mon, May 8, 2017 at 8:04 PM, Frank Trampe <frank.trampe at gmail.com>
> >>>> wrote:
> >>>> > Per Lara's suggestion, I have opened an Etherpad document here (
> >>>> > https://etherpad.openstack.org/p/LGM_2018_Venue_Poll ) to record
> votes
> >>>> > prior
> >>>> > to the IRC chat, and I have voted. I encourage others to do so as
> soon
> >>>> > as
> >>>> > possible.
> >>>>
> >>>> I have read both propositions and voted yes to both.
> >>>> Also I added the links to the proposals on the pad as well, so that
> >>>> people don't have to dig in the ML history to find these.
> >>>>
> >>>> > Per Louis's suggestion, I set the deadline for the 2019 question a
> week
> >>>> > later so that we can focus on 2018 over the next week or so.
> >>>>
> >>>> Good. A week is ok. But there is no reason to delay much more. So
> >>>> that's a good delay choice. :-)
> >>>>
> >>>> What would be really good as the next step for the 2018 LGM
> >>>> (Saarbruecken if we agree on this, which seem like it will be the
> >>>> case) will be that as soon as the vote is over, a new Wordpress is
> >>>> installed under 2018/ on the web server, not public yet (or at least
> >>>> not the default redirection) and an admin account could be given to
> >>>> the local team for them to design it. Ideally in the next few months,
> >>>> a brand new website at Saarbruecken colors could be up and publicly
> >>>> visible with the basic information (the kind of information from the
> >>>> proposal is a start). This should also help for funding to have a web
> >>>> presence.
> >>>>
> >>>> Jehan
> >>>>
> >>>> P.S.: thanks Frank for making this all in the public mailing list. As
> >>>> you know, I really much appreciate this! :-)
> >>>>
> >>>> > On Mon, May 8, 2017 at 12:46 PM, Louis Desjardins
> >>>> > <louis.desjardins at gmail.com> wrote:
> >>>> >>
> >>>> >> 2017-05-08 11:15 GMT-04:00 Frank Trampe <frank.trampe at gmail.com>:
> >>>> >>>
> >>>> >>> The reason that I'm trying to push this along is that Soenke from
> >>>> >>> Saarbruecken had mentioned that he would probably need to start
> the
> >>>> >>> formal
> >>>> >>> process on some of the grants by the beginning of June.
> >>>> >>
> >>>> >>
> >>>> >> Hi Frank,
> >>>> >>
> >>>> >> It’s very much appreciated that you push this.
> >>>> >>
> >>>> >> With no intention of slowing things down, my take is we should
> stick to
> >>>> >> our voting process. What has become urgent can be treated as such.
> >>>> >>
> >>>> >> Keeping the focus on Saarbruecken for the 2018 decision in a timely
> >>>> >> manner
> >>>> >> for the host is the way to go, IMO.
> >>>> >>
> >>>> >> Once 2018 has the go, we can concentrate on 2019. Which can happen
> also
> >>>> >> as
> >>>> >> quickly as possible.
> >>>> >>
> >>>> >> Thanks for raising the flag!
> >>>> >>
> >>>> >> Cheers,
> >>>> >>
> >>>> >> Louis
> >>>> >>
> >>>> >>
> >>>> >>>
> >>>> >>>
> >>>> >>> What sort of additional information would you like to request
> from the
> >>>> >>> hosts? I already verified that the information in their proposals
> was
> >>>> >>> still
> >>>> >>> valid, and, since they're already being so generous with their
> time, I
> >>>> >>> don't
> >>>> >>> want to subject them to any unnecessary repetition.
> >>>> >>>
> >>>> >>> I may be in transit at the time of the proposed meeting next week.
> >>>> >>> Would
> >>>> >>> somebody save a chat log? And could we elaborate in advance what
> >>>> >>> alternative
> >>>> >>> courses of action would be discussed?
> >>>> >>>
> >>>> >>>
> >>>> >>> On Mon, May 8, 2017 at 10:03 AM, Joao S. O. Bueno <
> gwidion at gmail.com>
> >>>> >>> wrote:
> >>>> >>>>
> >>>> >>>> On 8 May 2017 at 11:30, Frank Trampe <frank.trampe at gmail.com>
> wrote:
> >>>> >>>> > (This is the first time that we've done this on the main list
> >>>> >>>> > rather
> >>>> >>>> > than
> >>>> >>>> > the organization list, I think, so bear with me.)
> >>>> >>>> >
> >>>> >>>> > LGM has received hosting proposals from Saarbruecken and Milan
> for
> >>>> >>>> > the
> >>>> >>>> > 2018
> >>>> >>>> > and 2019 events. Both proposals are very strong and combine
> >>>> >>>> > exciting
> >>>> >>>> > locations and facilities with interested and supportive local
> >>>> >>>> > communities,
> >>>> >>>> > and so I believe that it makes sense to accept both of them.
> The
> >>>> >>>> > Saarbruecken team have some significant fundraising
> opportunities
> >>>> >>>> > that
> >>>> >>>> > may
> >>>> >>>> > only be available for 2018, though, so it makes sense, at
> least to
> >>>> >>>> > me,
> >>>> >>>> > that
> >>>> >>>> > we meet in Saarbruecken in 2018 and Milan in 2019.
> >>>> >>>> >
> >>>> >>>> > As such, I propose the following motion:
> >>>> >>>> >
> >>>> >>>> > The Libre Graphics Meeting will take place in Saarbruecken in
> 2018
> >>>> >>>> > with
> >>>> >>>> > Soenke Zehle as lead local organizer and in Milan in 2019 with
> Zoe
> >>>> >>>> > Romano as
> >>>> >>>> > lead local organizer.
> >>>> >>>>
> >>>> >>>>
> >>>> >>>> Hi Frank - I thank you for acting as an embassador to the
> proponents
> >>>> >>>> of both venues,
> >>>> >>>> but before casting  a "formal vote" - or whatever- I think it
> would
> >>>> >>>> be
> >>>> >>>> nice to have the direct
> >>>> >>>> "voice" of both proponents in an updated e-mail on this list :-)
> >>>> >>>>
> >>>> >>>> Tehn we could do one thing I not do for the 2017 conference and
> that
> >>>> >>>> was
> >>>> >>>> pointed
> >>>> >>>> as the main motive for the small size of this years issue: we do
> a
> >>>> >>>> live meeting on
> >>>> >>>> IRC to debate the pros and cons of either proposal (or another
> >>>> >>>> approach)
> >>>> >>>> - and
> >>>> >>>> settle for that.
> >>>> >>>>
> >>>> >>>> In oder not to stall things, I propose the date-time for this
> meeting
> >>>> >>>> to
> >>>> >>>> be
> >>>> >>>> at 21h00 C.E.T. next Thursday (May, the 11th) on freenode #LGM.
> >>>> >>>>
> >>>> >>>>
> >>>> >>>> (We don't have to decide the venue this week - and we have had
> more
> >>>> >>>> people
> >>>> >>>> talking here than over the last several months  - but this things
> >>>> >>>> could be discussed
> >>>> >>>> live)
> >>>> >>>> >
> >>>> >>>>
> >>>> >>>>   js
> >>>> >>>>  -><-
> >>>> >>>> >
> >>>> >>>> > It's very important that we resolve this in a timely fashion so
> >>>> >>>> > that
> >>>> >>>> > our
> >>>> >>>> > hosts can begin planning, scheduling, networking, and
> fundraising.
> >>>> >>>> > It's also
> >>>> >>>> > important that we get positive responses here; silence is not a
> >>>> >>>> > very
> >>>> >>>> > reassuring form of endorsement.
> >>>> >>>> >
> >>>> >>>> >
> >>>> >>>> > _______________________________________________
> >>>> >>>> > Libre-graphics-meeting mailing list
> >>>> >>>> > Libre-graphics-meeting at lists.freedesktop.org
> >>>> >>>> >
> >>>> >>>> > https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>>> >>>> >
> >>>> >>>> _______________________________________________
> >>>> >>>> Libre-graphics-meeting mailing list
> >>>> >>>> Libre-graphics-meeting at lists.freedesktop.org
> >>>> >>>> https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>>> >>>
> >>>> >>>
> >>>> >>>
> >>>> >>> _______________________________________________
> >>>> >>> Libre-graphics-meeting mailing list
> >>>> >>> Libre-graphics-meeting at lists.freedesktop.org
> >>>> >>> https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>>> >>>
> >>>> >>
> >>>> >>
> >>>> >> _______________________________________________
> >>>> >> Libre-graphics-meeting mailing list
> >>>> >> Libre-graphics-meeting at lists.freedesktop.org
> >>>> >> https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>>> >>
> >>>> >
> >>>> >
> >>>> > _______________________________________________
> >>>> > Libre-graphics-meeting mailing list
> >>>> > Libre-graphics-meeting at lists.freedesktop.org
> >>>> > https://lists.freedesktop.org/mailman/listinfo/libre-
> graphics-meeting
> >>>> >
> >>>>
> >>>>
> >>>>
> >>>> --
> >>>> ZeMarmot open animation film
> >>>> http://film.zemarmot.net
> >>>> Patreon: https://patreon.com/zemarmot
> >>>> Tipeee: https://www.tipeee.com/zemarmot
> >>>> _______________________________________________
> >>>> Libre-graphics-meeting mailing list
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> >>>> https://lists.freedesktop.org/mailman/listinfo/libre-graphics-meeting
> >>>
> >>>
> >>>
> >>> _______________________________________________
> >>> Libre-graphics-meeting mailing list
> >>> Libre-graphics-meeting at lists.freedesktop.org
> >>> https://lists.freedesktop.org/mailman/listinfo/libre-graphics-meeting
> >>>
> > _______________________________________________
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> > Libre-graphics-meeting at lists.freedesktop.org
> > https://lists.freedesktop.org/mailman/listinfo/libre-graphics-meeting
>
>
>
> --
> ZeMarmot open animation film
> http://film.zemarmot.net
> Patreon: https://patreon.com/zemarmot
> Tipeee: https://www.tipeee.com/zemarmot
> _______________________________________________
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